Add and manage Calendar accounts

Enable the Calendar

To use Vivaldi Calendar, make sure you’ve enabled Mail, Calendar and Feeds from Settings > General > Productivity Features. On a brand new installation or in a new User Profile, choose the “Browser, Mail, and Calendar” option in the welcome flow.

Local account

Vivaldi Calendar comes with a local account already set up. Calendars and events under the local account are stored on the computer and can only be viewed and managed in the browser instance they were created in.

This option is good from a privacy viewpoint as events won’t be stored on third-party servers, but inconvenient, if you’d like to access and manage your events from multiple locations and share with others.

Online accounts

You can also use Vivaldi Calendar with online accounts, in which case calendars and events are stored on the calendar service provider’s servers and can be accessed from multiple clients.

Add an online account

To add a new online calendar account:

  1. Go to Settings > Calendar > Calendar accounts;
  2. Click on  Add account below the list of accounts;
  3. Select the account type:
    • Vivaldi.net,
    • Fastmail,
    • Google Calendar,
    • Apple iCloud,
    • CalDAV,
    • Web calendar.
  4. Click Continue.
  5. Fill in the rest of the information (read below for further instructions for each account type);
  6. Click Create account.

Vivaldi.net

Vivaldi webmail comes with an online calendar feature. You can add the CalDAV calendar easily to the browser because the browser detects the calendar link automatically on login.

After you’ve selected Vivaldi.net as the account type:

  1. Give the Calendar account a name.
  2. Type in your Vivaldi account’s email address (all lowercase letters) and password.
  3. Click Add Account.
  4. Select the calendars you want to sync with Vivaldi Calendar, which ones to hide, and which one is the account’s default calendar.
  5. Click Done or Add Another Account if you have more accounts to add.

Google Calendar

After you’ve selected Google Calendar as the account type:

  1. Give the Calendar account a name.
  2. Type in your Gmail address.
  3. Click Add Account.
  4. Follow the login instructions in Google’s pop-up login window that opens. Log in and give Vivaldi viewing and editing access to your calendars.
  5. Select the calendars you want to sync with Vivaldi Calendar, which ones to hide, and which one is the account’s default calendar.
  6. Click Done or Add Another Account if you have more accounts to add.

Note! By default, Google Calendar will add a notification to all new events which have no notifications. If you experience unexpected reminders on events created in the Vivaldi Calendar, please check the settings on the Google Calendar site. It is not enough to turn off the global notification setting, so check each calendar’s settings separately.

iCloud calendar

Before adding your iCloud account to Vivaldi Calendar, create an app-specific password to use in Vivaldi Calendar (instructions).

After you’ve selected Apple iCloud as the account type when adding a new account:

  1. Give the Calendar account a name.
  2. Type in your Apple ID.
  3. Enter the app-specific password you created for Vivaldi.
  4. Click Add Account.
  5. Select the calendars you want to sync with Vivaldi Calendar, which ones to hide, and which one is the account’s default calendar.
  6. Click Done or Add Another Account if you have more accounts to add.

CalDAV

After you’ve selected CalDAV as the account type:

  1. Give the Calendar account a name.
  2. Enter the account’s address, which you should find somewhere in the calendar account’s settings in the service’s web view.
  3. Type in the username and password.
  4. Click Add Account.
  5. Select the calendars you want to sync with Vivaldi Calendar, which ones to hide, and which one is the account’s default calendar.
  6. Click Done or Add Another Account if you have more accounts to add.

Web Calendar

Web calendars, for example, local public holidays or your favorite sports team’s match calendar, are a good way to follow events that you don’t want to add manually yourself, but would still like to know about. Web calendar events are read-only, meaning you can view them, but only the calendar owner can edit the events.

After you’ve selected Web Calendar as the account type:

  1. Give the Calendar account a name.
  2. Enter the calendar’s link (make sure the URL ends with .ics).
  3. Click Add Account.
  4. Select the calendars you want to sync with Vivaldi Calendar, which one’s to hide and which one is the account’s default calendar.
  5. If the web calendar has limited access, enter your username and password. In case it’s a public calendar leave the username and password fields empty.
  6. Click Done or Add Another Account if you have more accounts to add.

Calendar Mail Account

To share events, the Calendar needs to be linked to a mail account. Select the mail account in Settings > Calendar > Calendar Settings > Calendar Mail Account.

To add a new Mail account, check out the help page about adding and managing Mail accounts.

Edit accounts

To change something about the account:

  1. Go to Settings > Calendar > Calendar accounts.
  2. Select an account you want to update.
  3. Make the changes.
  4. Click Save.

Delete accounts

To delete an account and its calendars:

  1. Go to Settings > Calendar > Calendar accounts.
  2. Select an account you want to delete.
  3. Click on  Delete Account below the list of accounts
  4. Click Yes on the confirmation dialog.

Add and Manage Feeds

What are Feeds?

Feeds are a good way to consume frequently updated web content in a simple format from a single location, the feed reader. The types of content published via newsfeeds include news, blogs, podcasts, forum discussions and more. Depending on the website, you may see the full content in the feed reader or only a snippet with a link to the full version. Subscribing to feeds saves you time from checking each website you like to follow manually. In Vivaldi browser, the feed reader is part of the email client and supports RSS and Atom newsfeed formats as well as DC (Dublin Core) extensions to RSS and Atom.

Enable Feeds

To use Feeds, make sure you’ve enabled Mail, Calendar, and Feeds or just Feeds from Settings > General > Productivity Features or in Settings > Feeds. On a brand new installation or in a new User Profile, choose the “Enable Mail, Calendar and Feeds” option in the welcome flow.

Subscribe to Feeds

From a website

Address Bar

Address bar with the Feeds subscription button

When Vivaldi detects that the website offers feeds, you’ll see the Feeds button on the right side of the Address field. To add the feed to Vivaldi:

  1. Click on the Page offers feeds button on the Address Bar.
  2. Click on the name of the feed.
  3. Preview the feed’s posts.
  4. Click on Follow Feed.
  5. Review the feed’s title and refresh interval.
  6. Click Add Feed.

Some sites offer both RSS and Atom feeds. Select the option you prefer.

In case you don’t see the icon on the Address Bar, but you’re sure the site offers feeds, go to Settings > Feeds > Feed Detection and make sure Detect Feeds in Web Pages is enabled.

Feeds link on the page

Most websites that offer feeds have a subscription link somewhere on their website.

  1. Locate the Feeds (RSS) subscription link;
  2. Click it to see the feed preview;
  3. Click Subscribe on top of the preview page.

In Vivaldi settings

To manually add a feed to Vivaldi:

  1. Go to Settings > Feeds;
  2. Click on Add button Add Feed below the list of feeds;
  3. Insert the Feed Title, URL and select how often Vivaldi should check for new posts.
Newsfeed account settings.

Tip!

You can add multiple feeds at once by pasting feed URLs one after another in the Address field. Leave the Title field empty so the title from the feed can be used (otherwise all feeds will have identical titles).

In Settings > Feeds, you can also decide whether you want to see a notification, when there’s a new feed post.

Subscribing to YouTube feeds

Subscribing to YouTube feeds with Vivaldi Feed Reader is a good way to follow your favorite content creators without a Google account or even visiting YouTube’s website.

YouTube feeds contain details of the video, which Vivaldi extracts and embeds in the feed body. YouTube videos supplied in this way are embedded using YouTube’s ‘nocookie’ option, which means that YouTube should not set any tracking cookies unless you actually choose to play the video.Vivaldi can also detect and embed YouTube videos in feeds from other websites, if they choose to supply details of a YouTube video in the same way. This may allow the YouTube website to see that you are viewing a feed from another website, and you may choose to disable it for privacy reasons. You can do it in Settings > Feeds > Attachments > disable Embed YouTube Links in Attachments. When disabled, Vivaldi can use the normal feed links to link to the video instead.

Read Feeds

To read feed posts:

  1. Open the Feed Panel or Mail Panel;
  2. Select the feed you want to check. The list of posts opens in a new tab;
  3. Click on the post title to view the content.

You can add Flags and Labels to feed messages the same way you’d add them to email messages. Either:

  • from the message menu above the post;
  • by selecting the flag or label option from the right-click context menu in the post list.

To delete a post from a feed, either:

  • Open the post and click on Trash Move to Trash from the message toolbar;
  • Right-click on the post in the posts list and select Move to Trash.

Manage Feeds

Edit feeds

To make changes to Feeds:

  1. Go to Settings > Feeds;
  2. Select the feed you want to update;
  3. Make the changes;
  4. Click Save.

You can edit the Title, Address, and update frequency.

In case you don’t want to receive any new feed messages, but don’t want to delete the feed either, select Never in the Refresh Interval drop-down menu in Newsfeed Account settings, which will keep the old messages, but won’t download new ones.

Rename feeds in the Panel

To quickly rename a feed:

  1. Find the feed in the Feeds or Mail Panel;
  2. Right-click on the feed;
  3. Select Rename;
  4. Update the name;
  5. Press Enter.

Create folders for feeds

You can group feeds by dividing them into folders.

To add a new Feeds folder:

  1. Open the Feeds Panel.
  2. Near the top, click on the New Folder button. Alternatively, right-click on an existing feed or feed folder and select New Folder from the context menu.
  3. Give the new folder a name.
  4. Click Add Folder.

To move feeds to folders:

  1. Open the Feeds Panel.
  2. Click and drag the feed you want to move.
  3. Hover over the folder you want to move the feed to.
  4. Release the mouse button.

To rename a folder:

  1. Right-click on the folder in the Feeds Panel.
  2. Select Rename.
  3. Give the folder a new name.
  4. Press Enter.

To delete a feeds folder:

  1. Right-click on the folder in the Feeds Panel.
  2. Select Delete Feed Folder.
  3. Click Delete Feed Folder in the confirmation dialog.

Please note that deleting a feeds folder will not unsubscribe you from and delete the feeds in the folder. They’ll be moved to the main list.

Share feed messages

To easily share interesting feed messages with others via email:

  1. Open the message;
  2. Click on forward button Forward in the message menu above the post;
  3. Enter the recipient’s email and, if you wish, add a message;
  4. Click Send.

If the feed owner has provided the necessary details, you can also send a message to the feed authors by replying to the feed message as if it were an email message.

Delete Feeds

To remove a feed and its posts from the email client:

  1. Go to Settings > Feeds;
  2. Select the feed you want to remove;
  3. Click Delete Feed below the list of feeds;
  4. Confirm your decision by clicking Delete in the pop up dialog.

Import and Export Feeds

Import feeds

Vivaldi Feeds Reader supports import of any RSS, Atom, or unlabelled feed types from an OPML file, which makes it possible for you to export your feeds from your current feed reader to Vivaldi. The following instructions are based on Thunderbird, which means the first 3 steps may differ, if you use a different feed reader, but the rest are the same.

Import feeds from Thunderbird

  1. In Thunderbird, go to the feeds group and right click on it;
  2. Select Subscribe;
  3. In a popup window click on the Export button;
  4. Save the file on your computer. It is then saved as an OPML file (feeds.opml for example);
  5. In Vivaldi, go to the Vivaldi menu button Vivaldi menu > File > Import from Applications or Files.
  6. From the dialog’s drop down menu select Import Feeds (OPML file).
  7. Click Choose a File and find the OPML file.
  8. Review the feeds’ names, links and update frequency.
  9. Click Add Feeds.

Import feeds from a website

In case someone has shared the set of feeds they follow on their website and they serve it as an OPML file, you can add those feeds to Vivaldi in just a few steps. To do that:

  1. Go to the website that serves the OPML file and open it.
  2. A page with all the feeds listed and an option to select all or some of them will open. Make your selection.
  3. Click Subscribe to selected feeds.
  4. Review the feeds’ names, links and update frequency.
  5. Click Add Feeds.

Export feeds from Vivaldi

In addition to importing feeds from other feed readers, you can also export the feeds you follow in Vivaldi as an OPML file.

To export feeds:

  • Go to the Vivaldi menu > File > Export > Export Feeds.
  • Select the destination folder.
  • Click Save.

Mail Panel

All your mail and feed folders are listed in the Mail Panel.

Accessing the Mail Panel

To open the Mail Panel:

Mail Panel

Mail Panel sections

All messages

In All Messages you see emails from all your mail accounts in one central location.

  • Unread – All unseen and unread messages;
  • Received – All messages, regardless of the read status;
  • Sent – All messages you’ve sent from any of your accounts;
  • Drafts – All messages you have started composing, but haven’t sent or moved to the Outbox for sending;
  • Outbox – Messages that you’ve finished writing and are ready to send;
  • Spam – Junk mail. A good place to check when you’re expecting an email, but can’t see it in inbox folders.
  • Trash – Deleted messages from all accounts.

Custom Folders

Custom folders are mail folders you’ve created on the server under the Inbox folder.

Mailing Lists

Messages sent to a mailing list you’re subscribed to will be grouped and listed in the Mailing Lists folder. Read more here.

Filters

By creating filter rules, you can automatically organize incoming messages. Read more here.

Flags

Flags can be assigned to messages for easier tracking and follow-up. Read more here.

Labels

You can add labels to all messages in all folders in all accounts as another way to group them together. Read more here.

Feeds

Feeds allow you to access updates from various websites from a single location. Feeds are commonly used for blogs, news feeds, and other content posted in episodes at regular intervals. Read more here.

All Accounts

All your mail accounts with their Inbox, Sent and custom folders are listed in the All Accounts section.

To change the order in which your accounts appear in the Mail Panel:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select the account you want to move.
  3. Click on the up and down arrows below the list of accounts to move the selected account.

Mail Panel features

In the Mail Panel you can:

  • Manually check for messages;
  • Send messages from the Outbox;
  • Start composing a new email;
  • See the number of unseen and unread messages in each folder;
  • Mark all emails in a folder read;
  • Rerun filters;
  • Rerun threading;
  • Rescan unread flags;
  • Unsubscribe from folders;
  • Empty Trash.

Mail Panel Settings

In Settings > Mail > Mail Settings > Panel you can enable the following options:

  • Display Mail Panel when Mail is open in the active tab;
  • Open Mail Tabs with a Single Click;
  • Show activity indicator;
  • Display error messages in the Mail Panel.
  • Show unsubscribed mailboxes.

Expand and collapse folders

To expand or collapse a root folder, such as All messages or Mailing Lists:

  1. Hover the mouse cursor over the section title;
  2. Click on the arrow on the right side.

To expand or collapse folders, click on the arrow on the left side of the folder title.

Mail Panel width

To change the Panel width:

  1. Place the mouse cursor on the outer edge of the panel
  2. Drag the panel wider or narrower.

To give the panel a separate width from other panels, first right-click on the Mail Panel button and select Separate width, then resize the panel as instructed above.

Mail Panel order and visibility

To toggle the visibility of the folders in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Mail Panel Order and Visibility.
  2. Click on the check boxes to show/hide the folder.

To reorder folders in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Mail Panel Order and Visibility.
  2. Select the folder you want to move.
  3. Click on the arrows at the bottom of the list to move the folder up or down in the list of folders.
    Alternatively, click and drag the folder to its new location.

Mail Flags

What are Flags?

Using Flags is a good way to highlight important messages and make them easy to spot in your mailbox. In Vivaldi Mail you can pick between 7 flag colours – red, orange, yellow, green, blue, purple and grey. You decide what each colour stands for.

Add a Flag to a message

To add the default red flag to a message:

  • Open the message and click on flag message Flag on the message toolbar;
  • Right-click on the message in the message list and select Add Flag.

To add a different color flag to a message:

  • Open the message, click on the arrow next to the flag message Flag button and select the flag color;
  • Right-click on the message in the message list and select Flags > flag color.

The flag will be shown in front of the subject in the message list and after the subject in the opened message. Each message can have only one flag.

To add flags to multiple messages at once:

  1. Hold down the Shift or Ctrl/Cmd key while clicking on the messages you want to add a flag to;
  2. Right-click on one of the selected messages and select Add Flag or Flags > flag color.

View flagged messages

To view flagged messages:

  1. Open the Mail Panel;
  2. Scroll down to Flags;
  3. Click on the Flags root folder title to see all flagged messages or click on a specific color to see only messages with that flag color.

Remove a Flag

To remove a flag from a message:

  • Open the message and click on flag message Flag on the message toolbar;
  • Right-click on the message in the message list and select Remove Flag.

Syncing flags

Flags are synced with other mail clients that also support flags. If the other client has multiple flag colours, like Apple Mail, the different flag colours will be synced. If the client supports only one flag colour (commonly red) or stars, all flags, despite the colour in Vivaldi, will be in a single colour in the other client. When you’ve added a flag or a star to a message in another mail client, it will get a red flag in Vivaldi.

Mail Labels

What are Labels?

Labels are an excellent way to group and organize messages. You can add labels to all messages, regardless of the account or folder they’re in. Unlike Flags, each message can have multiple labels. You can even add labels to Feed messages.

Add a label

Create a label

Option 1:

  1. Open the message you want to label;
  2. Click on add label to message Label > Add New Label on the message toolbar;
  3. Give the new label a name;
  4. Click Save.

The new label is created and the open message is labeled with it.

Option 2:

  1. Right-click on a message in the message list;
  2. Select Labels > Add New Label;
  3. Give the new label a name;
  4. Click Save.

The new label is created and the open message is labeled with it.

Add an existing label

Option 1:

  1. Open the message you want to label;
  2. Click on add label to message Label > label name on the message toolbar.

Option 2:

  1. Right-click on a message in the message list;
  2. Select Labels > label name.

View labeled messages

All labels you’ve created will be listed in the Labels folder in the Mail Panel. Click on the Labels root folder title to view all labeled messages or click on a specific label to view only messages with that label.

Mail Label Order and Visibility

To change the order of labels in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Mail Label Order and Visibility.
  2. Select the label that you want to move.
  3. Click the arrow buttons below the list to move the label.
    Alternatively, drag and drop the labels to reorder them.

To hide labels in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Mail Label Order and Visibility.
  2. Untick the boxes in front of the labels you want to hide.

Remove a label

To remove a label from a message:

Option 1:

  1. Open the message:
  2. Click on add label to message Label on the message toolbar;
  3. Click on the label name to remove a specific label or on Clear All Labels to remove them all.

Option 2:

  1. Right-click on a message in the message list;
  2. Select Labels > label name to remove a specific label or on Clear All Labels to remove them all.

 

Mailing Lists

What are Mailing Lists?

Mailing Lists are collections of email addresses that are used to send the same message to multiple recipients. Vivaldi Mail recognizes this kind of messages and automatically groups them together into a Mailing List folder. You can also create your own mailing lists from a sender. 

Important and Other Mailing Lists

The lists you create will be listed in the Important Mailing List folder in the Mail Panel. Automatically generated ones will, by default, be listed in the Other folder. You can move lists between the folders by:

  1. Right-clicking on the mailing list you want to move in the Mail Panel;
  2. Selecting Move into Important/Other.

Create a new Mailing List

To create a mailing list with messages from the same sender:

  • Open one of their messages;
  • Right-click on the message header;
  • Select Treat Sender as a Mailing List.

Alternatively:

  • Right-click on one of their messages in the message list;
  • Select Sender > Treat Sender as a Message List.

A folder with all their messages will be created in the Mail Panel in the Mailing Lists root folder.

Edit a Mailing List

To update the mailing list information:

  1. Go to Settings > Mail > Mailing Lists;
  2. Select the mailing list you want to edit;
  3. Make the changes.

Changes will be saved automatically.

You can edit the Name for automatically generated mailing lists and Name and Sender for manually created ones.

Delete a Mailing List

To delete a mailing list:

Option 1

  1. In the Mail Panel, right-click on the mailing list you want to delete.
  2. Select Remove.

Option 2

  1. Go to Settings > Mail > Mailing Lists;
  2. Select the mailing list you want to delete;
  3. Click on delete button Delete Mailing List below the list;
  4. Click Delete again to confirm the decision.

 

Mail Settings

Vivaldi Mail comes with a multitude of settings to tweak to make the mail client work for you. In this article we’ll go over all the settings you can find in Settings > Mail so that you can make educated decisions when customizing the mail client.

Message Previews

1-3 line previews in the message list can give you a sneak peek into what the message is about before opening it.

To review Mail Preview settings:

  1. Go to Settings > Mail > Mail Settings > Message List Preview.
  2. Select how many lines of preview you want to see. Select None to disable previews.
Vivaldi Mail with previews displayed in the message list.

By default, previews are only displayed in vertical view, but you can disable Only Show Message Preview in Vertical View to display previews in horizontal Mail layout.

To see previews, the messages need to be prefetched, i.e. downloaded from the mail server to your computer. You can toggle Download Messages to Generate Previews on Demand on and off from Settings > Mail > Mail Settings > Message List Preview.

Mail View Layout

To change the mailbox layout:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout;
  2. Select between:
    1. Horizontal
    2. Vertical
    3. Vertical Wide

Alternatively, click on the toggle view Toggle View button in the top right corner of the Mail tab.

Mail List Sorting

Messages in your incoming and outgoing mail folders can be sorted according to a few different categories and despite being able to set the sorting order for each folder separately, it’s good to choose the best default option.

To select the sorting order for the messages you’ve sent:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting > Default order for sent folders.
  2. Choose between sorting:
    • By Recipient
    • By Subject
    • By Date Sent
    • By Date (Threaded)

To select the sorting order for all other folders:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting > Default order for other folders.
  2. Choose between sorting:
    • By Sender
    • By Subject
    • By Date Received
    • By Date (Threaded)

Mail Notifications

Receiving notifications allows you to focus on other things without needing to constantly check the mailbox to see if a new message has arrived. On the other hand, if you receive a lot of emails, it might be best to disable notifications, so you could focus on other tasks.

To enable/disable notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. (Un)tick the box Enabled.

There, you can also toggle notification sounds on and off and decide whether you want to receive notifications for successfully sent messages.

Unseen Messages

In Vivaldi, a message can have 3 states – Unseen, Unread, and Read. If enabled, all new messages will be listed as Unseen. When you open a message it will automatically change from Unseen to Unread. It makes it easy to see which emails you’ve already viewed and which haven’t been opened yet.

To make the Unseen and Unread messages look the same and not show the counter of Unseen messages next to Unread messages in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Unseen messages.
  2. Disable Highlight and Count Unseen Messages.

Unread Messages

Marking an email read in Vivaldi Mail is a deliberate choice. If you want messages to be marked read automatically after you’ve opened them:

  1. Go to Settings > Mail > Mail Settings > Unread messages.
  2. Enable Automatically Mark as Read.

Filter View Buttons

Managing your messages is easier, when you can filter unnecessary emails out of view. It’s up to you to decide, whether you prefer to have the filtering options accessible from a drop-down menu, with each option’s name spelled out, or have them at easy reach above the list of messages as icons.

  1. Go to Settings > Mail > Mail Settings > Filter View Buttons.
  2. Select between:
    • Text Menu
    • Icons Only
Mail Settings with Filter View Buttons section highlighted.

Mail Search

Do you want search results to show up as you type or do you prefer to enter the full search term first and only then go to the results? If you favor the second option:

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Enable Start Search Using Enter Key.

Furthermore, are you more likely to search through all your mailboxes and mail folders or in the folder you currently have open? Choose the default accordingly.

To select the Default Search Folder:

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Select between:
    • All Messages
    • Current Folder

Mailto Links

When you see an email address on a web page that looks like a link, you can click on it to open a mail client and start composing an email to that address.

If Vivaldi Mail is your main mail client, you should allow the browser’s built-in mail client to handle Mailto links. If you prefer using an external mail client, you can disable Handle Mailto Links in Vivaldi Mail in Settings > Mail > Mail Settings > Mailto Links, so your client of choice could take over.

Message Counters

You can show unread mail counters on Mail’s Panel button and on the Status Bar button.

You can also decide whether you want to see counters for unread Trash, Spam, Archive, and Draft messages in the Mail Panel.

Adjust the settings in Settings > Mail > Mail Settings > Mail Counters.

Mail Panel

You can read about the Mail Panel and its settings in detail on the Help page here.

Checking Frequency

Vivaldi Mail offers 3 frequencies for checking for new messages.

To choose your preferred frequency:

  1. Go to Settings > Mail > Mail Settings > Check For New Mail.
  2. Choose between:
    • Every Minute
    • Every 15 Minutes
    • Manually

Mail Rendering

Email messages can be displayed either using HTML formatting (when the sender has used it) or in plain text.

To pick your preferred rendering option:

  1. Go to Settings > Mail > Mail Settings > Mail Rendering.
  2. Choose between:
    • Prefer HTML over Text – will display formatted emails in HTML and plain text emails as just text.
    • Text Only – will display all emails in plain text.

In case of a longer email correspondence with multiple replies, you can display each message in a different color by enabling Color Quoted Text in Settings > Mail > Mail Settings > Mail Rendering.

Default Sender

In case you have added multiple email accounts to Vivaldi Mail, you can choose which email address will be used as the default sender. Or you can opt for always using the email address that was used to send the latest message.

Contacts

By default, when you send a message to a new email address, Vivaldi Mail will create a contact with it. If you don’t want that to happen:

  1. Go to Settings > Mail > Mail Settings > Contacts.
  2. Disable Generate contacts for message recipients.

Composer Colours

In Settings > Mail > Mail Settings > Composer Colours, you can decide, whether the background of the message writing area in the message composer is white and the text black or use your Theme colours.

Deleting Duplicate Messages

In Vivaldi Mail, duplicate emails are the ones that have identical headers. In Settings > Mail > Mail Settings you can decide, how to handle such messages. The following options are available:

Delete duplicates:

  • Ask;
  • From All Folders on Current Account;
  • From All Accounts and Folders.

Permanently delete duplicates:

  • Ask;
  • From the Current Folder Only;
  • From All Folders on Current Account;
  • From All Accounts and Folders.

Message threads

You can view all messages in a list or you can group linked emails into threads.

To toggle threading on and off for all mail, click on the Message thread Show/Hide Message Threads button in the top right corner of the Mail tab.

To view all messages in a single thread:

  • Right-click on one of the messages in the thread and select Thread > Show Message Thread.
  • Select one of the messages in the thread and press the single key shortcut T.

External content in emails

To protect your privacy, Vivaldi does not download external content by default. If a message contains external content, such as images, a notification “This message was prevented from loading external content” will be displayed between the message header and message body with an option to load the external content. If you trust the sender, you can also enable always loading external content from that sender.

You can also enable displaying external content per contact in the Contacts Panel:

  1. Right-click on a contact and select Edit;
  2. Tick the box for Always allow external content in emails.

Disable Vivaldi Mail

In case you’re not planning to use neither Vivaldi Mail, Calendar nor Feeds, you can disable the features from Settings > General > Productivity Features > untick “Enable Mail, Calendar and Feeds”.

Send messages

Compose a new message

To write a new message:

  1. Open the Mail Panel;
  2. Click on Compose message button Compose on the Mail Panel toolbar;
  3. Fill in the sender, recipient and subject info in the header section;
  4. Write the message.

Alternatively, you can use the following shortcuts (they only work in the Mail tab):

  • Type “Compose New Message” in Quick Commands.
  • Use the single key Keyboard Shortcut N.

To send a message to a saved contact:

  • In the Contacts Panel, right-click on a name/email on the list of contacts > select Compose Mail;
  • On a contact’s profile, in the Contacts Panel, click on the envelope in front of their email address.

Header

  • From – Choose the account you want to send the email as. You can change the default sender in Settings > Mail > Mail Settings > Default Sender in New Messages.
  • To – The default recipient field. Add recipients, who the email is for and from whom you’re expecting a reply or action.
  • CC (Carbon Copy) – Add recipients, who don’t necessarily need to reply, but who should be kept informed about the matter in the message.
  • BCC (Blind Carbon Copy) – Similar to CC, but other recipients won’t see that contacts listed in the BCC field received the message.
  • Subject – the title of the email.

Body

For writing the content of your message, Vivaldi Mail’s composer includes an HTML editor, that allows you to add simple formatting to your text. If you don’t add any formatting to your message, the message will be sent in a Plain Text format.

Add an attachment

To attach files to the message:

  1. Click on attachment Add Attachment on the message toolbar above the composer;
  2. Browse and select the file(s) in File Manager/Finder;
  3. Click Open.

You can see the attached files below the Subject field.

To add images to the body of the message:

  1. Click Insert image on the HTML editor toolbar;
  2. Browse and select the image file in File Manager/Finder;
  3. Click Open.

Signature

All accounts you add to Vivaldi Mail, will get Vivaldi’s default signature. To edit that:

  1. Go to Settings > Mail > Mail accounts;
  2. Select the account you want to update the signature for;
  3. Add your signature.

Changes will be saved automatically.

Composer colours

In Settings > Mail > Mail Settings > Composer colours you can decide whether the composer will:

  • Have black text on a white background;
  • Inherit Theme Colours.

Send message

When you’ve finished writing your message you have a few options:

  • Send immediately – click on send Send on the message toolbar above the message composer;
  • Queue the message in the Outbox – use the option if you don’t plan to make any changes to the message, but don’t want to send it just yet;
  • Save as draft – in case you might want to change something later, leave the message as a draft. All messages you start composing will be saved as drafts automatically.

Reply and Forward a message

To reply to a message:

  1. Open the message;
  2. Click on reply Reply or reply all Reply to All on the message toolbar.
    Alternatively, use the Keyboard Shortcut R/Shift+R or type “Reply to message”/”Reply all” in Quick Commands;
  3. Write your message above the quoted section;
  4. Click send Send.

If you change your mind while drafting the reply, you can switch between Reply and Reply All from the menu in front of the recipient(s) field.

To forward a message:

  1. Open the message;
  2. Click on forward Forward on the message toolbar;
  3. If you wish to add something, write your message above the quoted section;
  4. Click send Send.

In addition to email messages, you can also forward feed messages.

Drafts

All messages that you start composing in Vivaldi will be saved automatically as drafts, which you can access either from Mail Panel > All messages > Drafts or from Mail Panel > All Accounts > your mail account > Drafts.

Edit a Draft

To continue writing a draft message:

  1. Open the message in the Drafts folder;
  2. Click on  edit Edit on the message toolbar.
    Alternatively, right-click on the message in the list of drafts and select Edit.

To discard a draft while composing, click on discard Discard Draft on the message toolbar.

To delete a draft at a later point:

  1. Find the message in the drafts folder either under All messages or your mail account’s Drafts folder;
  2. Use one of the following options:
    1. Open the email and click Delete on the message toolbar,
    2. Select the message in the message list, right-click on it and select Delete from the context menu.
    3. Press Delete on your keyboard.

Outbox

In Vivaldi Mail, Outbox is a sub-folder in All Messages, where you can store message drafts that you’ve finished writing, but don’t want to send just yet.

In case, you find something that needs changing, you can edit the queued message the same way as you’d edit a draft.

Queue by default

You can make queuing the message the default action, when clicking the Send button in the message composer. To do that:

  1. Start composing an email;
  2. Click on the arrow next to the send Send button on the message toolbar:
  3. Check the option for Queue;

Then, whenever you click on the send Send button in the future, the message will be moved to the Outbox instead of being sent.

Send messages from the Outbox

To send all messages from all accounts:

  1. Open the Mail Panel;
  2. Click on send Send from All Accounts on the Mail Panel toolbar.

To send all messages from a single account from the Outbox:

  1. Open the Mail Panel;
  2. Click on the arrow next to send Send from All Accounts on the Mail Panel toolbar;
  3. Select the account you want to send the messages from.

To send a single message:

  1. Right-click on it in the message list;
  2. Select send Send.

View and manage messages

View messages

To view your messages:

  1. Open the Mail Panel in one of the following ways:
  2. Click on a folder you want to view.
  3. The message list and message view will open in a new tab.
  4. Single-click on a message to view it.

As you scroll through the long list of messages, you’ll see a button titled “Jump to Latest.” Click on it to return to the most recent emails.

Check for new messages

In Settings > Mail > Mail Settings > Check For New Mail, you can adjust how often the mail client looks for new messages on the server. You can choose between:

  • Every minute,
  • Every 15 minutes, or
  • Manually.

To check for new messages manually in all accounts:

  • Open the Mail Panel and click on reload button Check All Accounts on the Mail Panel toolbar.
  • Alternatively, when you have Mail open in a Tab, click on Check for new messages button Check for mail on the Mail toolbar in the top left corner of the window.

To look for messages in a specific account:

  1. Right-click on the mail account in Mail Panel > All accounts.
  2. Select Check for Mail.

View messages from the same sender

To view all messages to and from the same sender, either:

  • Open a message, right-click on the message header and select Show Messages for Sender.
  • Right-click on a message in the list of messages, select Sender > Show Messages for Sender from the context menu.
  • Use the Keyboard Shortcut E (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Show Messages for Sender” in Quick Commands.
  • Create a Mouse Gesture for the action.

Message view

Depending on your Mail Layout and how you open the message, the message can be opened either on the right of the message list, below it or in a new browser tab.

Message toolbar

On the message toolbar, you’ll find the following options:

  • reply Reply,
  • reply all Reply to All,
  • forwardForward,
  • mark as read Mark Read/Unread,
  • move message Move to Folder,
  • flag message Flag,
  • add label to message Label,
  • mark message as spam Mark message as Spam,
  • Move to Archive (if supported by the email service provider),
  • delete Move to Trash.
  • / Show Messages as Text/HTML

Message header

In the message header you’ll see:

  • The subject of the message.
  • The flag, if you’ve added one.
  • The sender’s name and/or email address.
  • Reply To address, if it’s different from the sender’s email.
  • The recipients’ email addresses (both To and CC).
  • Attachments.
  • Labels.
  • Folder the message is in.
  • Message receival date and time.
  • Notification about external content (if not enabled for sender).
Message header section in Vivaldi Mail

Right-click on the message header section to:

  • Move back and forward in viewed messages.
  • Copy the basic message info (subject, date and time, sender and recipient emails).
  • View the raw message with full message header.
  • Filter all messages from the same sender to a Mailing List folder.
  • Show all messages in the message thread.
  • View all messages from the same sender.
  • Show Raw Message (called source or original in some clients).

Message body

Below the header you’ll find the main content of the message.

Toggle Plain Text and HTML view

Messages can be displayed in two ways, either as Plaint Text or using HTML formatting. Messages sent in Plain Text formatting, will always be displayed text only, but HTML messages can be viewed in Plain Text as well.

To toggle the message view, either:

  • Click on the / Show Messages as Text/HTML button in the top right corner of the window.
  • Go to Settings > Mail > Mail Settings > Mail rendering and choose your preferred view.
Message in plaint text formatting
Message in HTML formatting

Message read status

Unseen

New messages that have never been opened are displayed in bold text using your browser Theme’s highlight color and have a dot in front of them. As soon as you open an Unseen message it will be marked as Unread.

unseen message

Unread

Messages that have been viewed before but have not been read or have not been dealt with. They’re displayed in bold text using your Theme’s foreground color with a dot in front.

Unread message

Read

In Vivaldi Mail, by default, all messages need to be marked read manually.

Read message

To mark a message as read, either:

  • Click on the  Mark Read button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Message as Read.
  • Use the Keyboard shortcut K (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Mark Message as Read” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark a message as read and open the next unread message, either:

  • Click on the arrow next to the Mark Read button in the message toolbar above the message and select Mark Read and Go to Next Unread.
  • Right-click on the message in the message list and select Go to > Mark Message as Read and Go to Next Unread.
  • Use the Keyboard Shortcut G (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Mark Message as Read and Go to Next Unread” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark a message thread as read, either:

  • Select all messages in the thread using Shift or Ctrl/Cmd key and right-click on one of the selected messages. Select Mark as Read.
  • Use the Keyboard shortcut M.
  • Type “Mark Message Thread as Read” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark all messages in the folder read, either:

  • Right-click on the folder in the Mail Panel and select Mark All as Read.
  • Focus on the message list, use the keyboard shortcut Ctrl+A/Cmd A to select them all, and mark all messages as read using the keyboard shortcut K or select Mark as Read from the right-click context menu.

To mark a message unread, either:

  • Click on the Mark message as unread Mark Unread button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Unread.
  • Use the Keyboard Shortcut Shift+K. To mark the whole message thread unread, press Shift + M.
  • Create a Mouse Gesture for the action.

Mark messages read automatically

To mark a message read automatically a couple of seconds after opening it:

  1. Go to Settings > Mail > Mail Settings > Unread Messages.
  2. Enable Automatically Mark as Read.

Message Previews

1-3 line previews in the message list can give you a sneak peek into what the message is about before opening it.

To review Mail Preview settings:

  1. Go to Settings > Mail > Mail Settings > Message List Preview.
  2. Select how many lines of preview you want to see. Select None to disable previews.
Vivaldi Mail with previews displayed in the message list.

By default, previews are only displayed in vertical view, but you can disable Only Show Message Preview in Vertical View to display previews in horizontal Mail layout.

To see previews, the messages need to be prefetched, i.e. downloaded from the mail server to your computer. You can toggle Download Messages to Generate Previews on Demand on and off from Settings > Mail > Mail Settings > Message List Preview.

Sort messages

To sort messages in a Vertical layout:

  1. Click on the sort menu above the list of messages
  2. Select the criteria for sorting

Messages can be sorted by:

  • Message Sender
  • Subject
  • Received Date
  • Received Date, but related messages are displayed in threads

Messages can be sorted both in ascending and descending order. To switch the order, click on the arrow in the top right corner of the messages list, next to the sorting menu.

Default Mail List Sorting

To change the default sorting order:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting.
  2. Select your preferred option:
    • Sort by Sender
    • Sort by Subject
    • Sort by Date Received
    • Sort by Date (Threaded)

Display messages with View Filters

It’s possible to toggle the visibility of certain messages in each folder using the view toggle buttons on the right side of the search field. The filtering options include:

  •  Show Read
  • Folder Show messages from Custom IMAP folders
  • Mailing list Show Mailing Lists
  • Show Feeds
  •  Show Junk
  •  Show Deleted Items
  • Show Archived

There are two ways to display View Filters, either as a drop-down menu or as buttons. You can make your choice in Settings > Mail > Mail Settings > Filter View Buttons.

Available options vary depending on the folder type. If the button is in your Theme‘s highlight color the filter has been enabled, if not, it’s disabled.

Search messages

Use the search field above the message list to find emails from certain senders or with particular content. To make the search more precise, you can use “AND”, “OR” and “NOT” operators (make sure to type them in capital letters). You can also specify from:, to:, cc:, body: and subject:.

A few examples:

  • United States (messages having both words).
  • United NOT States (messages have the first word but not the second).
  • United OR States (messages having either word).
  • nite OR ates (emphasizing that substring search also works).
  • to:“[email protected]” NOT cc:“[email protected]”.
  • subject:Vivaldi OR body:browser.

By default search results will be shown from the folder you have open, but you can show results from all folders, by selecting All in the message list search details below the search field.

Search bar in Vivaldi Mail

To save the search and its results as a Filter, click Save on the right side of message list search details.

Move messages

To move a message from one folder to another:

Option 1

  1. Open the message.
  2. Click on move message Move to Folder on the message toolbar.
  3. Hover over Move from account email/current folder.
  4. Select the destination folder.

Option 2

  1. Right-click on the message in the message list.
  2. Hover over Move and Move from account email/current folder.
  3. Select the destination folder.

Option 3

  1. Click and drag a message from the message list to a folder in the Main Panel.
  2. Release the mouse button to complete the move.
    You can also drop the message on Flags and Labels to add the element or to, for example, Unread to change the message’s state.

Add and remove folders

To add a new IMAP folder on the server:

  1. Open the Mail Panel.
  2. In All Accounts section, right-click on the account you want to add the folder for.
  3. Select Create Folder from the context menu.
  4. Give the new folder a name.
  5. Click Create Folder.

Alternatively, create the new folder in the web interface of the account or in other clients where you’ve set the account up.

To delete a folder:

  1. Open the Mail Panel.
  2. Move messages you want to keep to other folders.
  3. Right-click on the folder you want to remove.
  4. Select Delete Folder from the context menu.

Deleting a folder will also delete all messages in the folder.

Print or save a message

To Print or save the message as a PDF file, use one of the following options to open the print preview and settings:

  • Right-click in the message body section and select Print.
  • Go to Vivaldi menu > File > Print.
  • Use the keyboard shortcut Ctrl+P / Cmd P.

In Print Preview, select Save as PDF for the Destination to save the message as a PDF file.

Delete messages

Option 1:

  1. Open the message.
  2. Click on delete Delete on the message toolbar.

Option 2:

  1. Right-click on the message in the message list.
  2. Select Delete.

Option 3:

  1. Select the message.
  2. Press Delete on your keyboard.

To delete multiple messages:

  1. Select the messages using the Shift or Ctrl/Cmd key.
  2. Click on delete Delete on the message toolbar or right-click on one of the highlighted messages and select Delete.

Archive messages

Some email service providers, such as Gmail and Microsoft, allow archiving messages as a way to keep your inbox clean and organized.

To archive an email:

  1. Open the message.
  2. Click on Move to Archive on the message toolbar.

Alternatively:

  1. Right-click on the message in the message list.
  2. Select Move Message to Archive.

Archived messages can be seen in the account’s and All Messages’ Archive folders.

If the archiving options are not available or are inactive, then the email service provider doesn’t support this feature.

Spam messages

To mark a message as Spam:

  1. Open the message.
  2. Click on mark message as spam Mark Message as Spam on the message toolbar.

Alternatively:

  1. Right-click on the message in the message list.
  2. Select Mark Message as Spam.