Webmail Settings

To customize Vivaldi webmail, click on Settings icon Settings on the menu on the left side of the page.

You can change settings in the following categories:

  • Preferences:
    • User Interface,
    • Mailbox View,
    • Displaying Messages,
    • Composing Messages,
    • Contacts,
    • Special Folders,
    • Server Settings,
    • Encryption,
    • Calendar,
  • Folders,
  • Identities,
  • Responses,
  • PGP keys,
  • Filters.

Storage

In Vivaldi mail each account gets 10GB of storage space.

To see how much space you’ve used:

  1. In the Mail view, look at the bottom left corner of the window, next to the Logout button.
  2. You’ll see the percentage of used space immediately, but you can hover the mouse cursor over the section to see how many megabytes of the allocated 10GB you’ve used.

To see the size of specific folders:

  1. Go to Settings > Folders > select a folder > Information > Size;
  2. Click Click to get folder size.

When you start running out of space, you’ll get a warning, asking you to create more space by deleting some emails. When you reach the 10GB limit, new incoming emails won’t be delivered and the sender needs to send the email again after you’ve created enough space in your mailbox.

Folders

In the folder settings, you can add, edit and delete your mail folders. In addition, you can delete all message in your mail folders.

Archiving emails

To archive your emails:

  1. Go to Settings > Preferences > Special Folders;
  2. Select a folder for your archive (or create one first in Settings > Folders) and choose how to sort them into additional folders.
  3. Select the email(s) you want to archive and click Archive on the menu above the email view.

Identities

In Vivaldi Mail all emails need to be delivered to and sent from [email protected]. This means that different aliases, unfortunately, can’t be used. But, if you have set your Vivaldi Mail up in a mail client, you may use plus addressing (also known as sub-addressing). With plus addressing you can add a keyword to your email address ([email protected]) which allows you to create different variations of the email address. Everything between the + and @ symbols is ignored when deciding, to which account the email belongs to.
You can also create Filters with these addresses to automatically organise your emails into different folders.

Signature

To add a signature to your emails:

  1. Go to Settings > Identities;
  2. Select your identity;
  3. Write your signature.

You can add either a Plain Text or HTML signature.

For additional signature options, go to Settings > Preferences > Composing emails > Signature Options.

Spellcheck

To check the spelling:

  1. Select the email language from the small arrow next to Spell on the menu above the email composer.
  2. Click Spell;

You can enable automatic spellcheck before sending an email and other options in Settings > Preferences > Composing Messages.

 

Set up Vivaldi webmail account in a mail client

You can always access your mail from any browser on https://webmail.vivaldi.net/, but you can also set your mail account up in a desktop mail client or mail app on your mobile device.

There are many different mail clients available. To add your Vivaldi account to a mail client of your choice, follow the mail client’s instructions for adding a new account.

Add Vivaldi webmail account to Vivaldi Mail

To learn about the browser built-in mail client, check out the help pages about Vivaldi Mail.

To add your Vivaldi webmail account to Vivaldi Mail:

  1. Make sure you have a enabled Mail, Calendar and Feeds in Settings > General > Productivity Features;
  2. Go to Settings > Mail > Mail account;
  3. Add a new account;
  4. Enter your Vivaldi email address;
  5. Click Continue;
  6. Select whether you want to verify yourself via OAuth or App-Specific Password.
  7. Enter the relevant password and log in.

Once you’ve logged in, Vivaldi will start downloading your email messages and contacts. In Mail Settings you can also add a name, signature, enable prefetching full messages and check server settings.

OAuth vs App-Specific Password

Use OAuth when you haven’t enabled Two-Factor Authentication (2FA) for your Vivaldi account. To use app passwords, you need to have 2FA enabled.

You can create a new app password for your Vivaldi account after enabling 2FA on your account’s profile on Vivaldi.net. For more information and instructions, take a look at the Help page about Two-Factor Authentication for Vivaldi accounts.

Server settings

In case the server settings aren’t detected automatically or aren’t detected correctly, use the following settings:

Incoming mail

IMAPs (recommended):
Server: imap.vivaldi.net
Port: 993
Authentication method: normal password
Connection security: SSL/TLS

IMAP:
Server: imap.vivaldi.net
Port: 143
Authentication method: normal password
Connection security: STARTTLS

POP3s:
Server: pop3.vivaldi.net
Port: 995
Authentication method: normal password
Connection security: SSL/TLS

POP3:
Server: pop3.vivaldi.net
Port: 110
Authentication method: normal password
Connection security: STARTTLS

Outgoing mail

SMTPs (recommended):
Server: smtp.vivaldi.net
Port: 465
Authentication method: normal password
Connection security: SSL/TLS

SMTP:
Server: smtp.vivaldi.net
Port: 587
Authentication method: normal password
Connection security: STARTTLS

In case you need our assistance with setting up your Vivaldi account in a mail client, please send us a message below.

Need help with your Vivaldi account?

Send us a message

Please note that replies to support messages will mostly be in English.

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We use Jira Software hosted on our servers in Iceland to manage messages sent to us via this form. Once you submit your message, our support team will review it and get back to you as soon as possible (normally within 2 to 3 business days).

If you’d like to know more about our privacy policy and the 3rd party software we use, check our privacy resources page: vivaldi.com/privacy

Importing and Exporting emails

After staring to use Vivaldi mail, you might want to bring your old emails with you, so you can continue using email from where you left off. Here’s how.

Importing mail from another account

Setting up both accounts

The best way to move all of your emails from your current mailbox to Vivaldi is to set up both Vivaldi account and your current email provider’s account using IMAP in an email client of your choice (e.g. Vivaldi Mail).

Follow your mail client’s instructions for adding new IMAP accounts. If you need to enter Vivaldi’s server settings manually, check out our Help Page about setting up your Vivaldi mail in a mail client.

Moving the emails from one account to another

Once you have set both accounts up, you can move emails from your current email service provider’s IMAP folders to Vivaldi’s IMAP folders. To move emails:

  1. Select the emails using Ctrl/Shift key or by other means available in the mail client;
  2. Right-click on one of the selected emails and select either Move to or Copy to (path and labels may vary).
  3. Select the corresponding Vivaldi folder as the destination.

To move whole folders full of emails, hold down the Ctrl key and drag the folder to Vivaldi’s Inbox folder.

If the suggestions above don’t work in your mail client, please refer to that mail client’s help documentation for moving emails.

After you have moved all the emails, you can use the Vivaldi webmail interface on webmail.vivaldi.net, continue using the mail client and add your Vivaldi account to other mail clients (e.g. mail app on your phone).

If you’re keeping the other account active and it allows automatic forwarding, you can set up email forwarding from the previous account to your Vivaldi email. That way you don’t have to manually check the old mailbox.

Exporting emails

To export all your emails from Vivaldi to another mail account, do the same as with Importing emails. Set up both accounts in a mail client and copy the emails and folders from Vivaldi to the destination mailbox.

Downloading emails

To download a single email:

  • Open the email;
  • Click on More (. . . ) on the menu above the mail view;
  • select Export;
  • Save the email as an .eml file.

Downloading all emails

Downloading more than one email at a time is, unfortunately, not possible in the Vivaldi webmail interface.

To download emails in bulk:

  1. Set your Vivaldi account in a mail client;
  2. Select the emails you want to download;
  3. Right-click on one of the emails and select Save as/Download;

Depending on the mail client, the instructions may vary. If the above doesn’t work, refer to your mail client’s help documentation for downloading emails.

Email encryption

Enabling encryption

If you want to send and receive encrypted emails.

  1. Go to Settings > Preferences > Encryption;
  2. Enable:
    • message encryption and signing,
    • message signatures verification,
    • message decryption.

Creating PGP keys

To create a new key:

  1. Go to Settings > PGP Keys;
  2. Click Create on the menu above the key information;
  3. Select between a 2048 and 4096 bit key size;
  4. Set a password for the key;
  5. Click Save.

Please note that since the PGP keys are stored on our servers, encryption in Vivaldi webmail is not a full end-to-end encryption. For end-to-end encryption, we suggest setting up your account in a mail client that supports PGP.

Importing keys

To import keys:

  1. Go to Settings > PGP Keys;
  2. Click Import on the menu above the key information;
  3. Click Browse to locate the file on your computer;
  4. Click Import.

Exporting keys

To export keys:

  1. Go to Settings > PGP Keys;
  2. Click Export on the menu above the key information;
  3. Select whether you want to export:
    1. Public Keys Only,
    2. Secret Keys.

Sharing public keys

Before you can start having encrypted email conversations with your contacts either import their public key file as described above or share your public keys with each other via email:

  1. Compose a new email;
  2. In the Options and attachments section on the right enable Attach my public key;
  3. Send the email;
  4. When you get an email back with your contact’s public key, click Import after “This message contains attached PGP key(s)”.

Sending and reading encrypted emails

When composing an email, in the Options and attachments section on the right, check the boxes for:

  • Digitally sign this message (asks for the key’s password), and/or
  • Encrypt this message.

When you receive an encrypted email enter your encryption key’s password to view the content.

In Settings > Preferences > Encryption you can decide, how long the password is valid until you need to enter it again.

Composing emails

Sending a new email

To send a new email in webmail:

  1. Click on Compose in the top left corner;
  2. Add the recipient(s), subject, content and, if you wish, attachments;
  3. Click Send.

If you’re not ready to send the email immediately, click Save on the menu above the email composer. Then open the email later from the Drafts folder to continue writing. You can also set the frequency of autosaving drafts in Settings > Preferences > Composing messages > Main options > Automatically save draft.

Replying to an email

To reply to an email:

  1. Open the email you want to reply to;
  2. On the menu above the email, click either:
    1. Reply, if you only want to send an email to the person who sent the email, or
    2. Reply all, if you want to send an email to the sender and everyone else who received the same email.

Forwarding an email

To forward and email:

  1. Open the email you want to reply to;
  2. On the menu above the email, click Forward.

From the small arrow next to the button you can select whether to forward the email inline or as an attachment.

Adding recipients

You can add recipients to your email by typing them to the To field. As you type you’ll see suggestions from saved contacts.

Alternatively, you can open the Address Book from the right side of the recipients field, select the contact(s) and click on Insert.

From the + button next to the Address Book button, you can also add CC, BCC, Reply-to and Followup-to recipients.

Add recipients field

Attaching Files

To add a file to the email, either:

  • Click Attach on the menu above the email composer;
  • Click on Attach a File in the Options and attachments section on the right side of the composer;
  • Drag the file from your File Manager/Finder and drop it to the attachment section on the right.
File attachment menu

Adding images

To add an inline image:

  • Make sure you’re using the HTML editor;
  • Click on Add/edit image icon Insert/Edit image button;
  • Click on Browse files icon Browse folder button to look through already attached files or upload a new image from your computer;
  • Click on the image you want to add and then click OK.

Changing the mail editor

HTML vs Plain Text

By default, the editor is in Plaint text mode, but you can switch to the HTML editor by changing the HTML editor button Editor Type from the top left corner of the email field. Click on X in the same corner to return to the Plain Text editor.

To always compose emails with the HTML editor, go to Settings > Preferences > Composing messages and select in which cases you want to compose HTML messages.

Saved responses

In case you often have to send the same message, you can save it as a Response instead of typing it every time.

To add a new Response:

  1. Click Responses on the menu above the email composer and select Create new response.
    Alternatively, go to Settings > Responses and click Create above Response editor;
  2. Give the new Response a name and type the message text;
  3. Click Save.

To use a Response:

  1. Click Responses on the menu above the email composer;
  2. Select a saved response.

To edit saved Responses:

  1. Click Responses on the menu above the email composer and select Edit responses.
    Alternatively, go to Settings > Responses;
  2. Select the Response you want to edit;
  3. Make the changes;
  4. Click Save.

To delete Responses:

  1. Go to Settings > Responses;
  2. Select the Response you want to delete;
  3. Click Delete above the response editor.

Contacts

Vivaldi’s webmail service contains a full fledged solution to take care of your contacts.

To view your contacts in Vivaldi webmail:

  1. Log in to your Vivaldi account on webmail.vivaldi.net;
  2. On the left side of the window, click Contacts on the menu.

Add new contacts

To add a new contact:

  1. Click on Create on the menu above the contact view;
  2. Fill in the information about the contact;
  3. Click Save.

To add someone, who has sent you an email:

  1. Open the email they sent;
  2. Click on the senders name/email;
  3. Select Add to address book.

Edit contacts

To edit a contact:

  1. Select the contact from the list of contacts;
  2. Click Edit below the contact information;
  3. Make the changes;
  4. Click Save.

Delete contacts

To delete a contact:

  1. Select the contact from the list of contacts;
  2. Click Delete on the menu above the contact information

Import contacts

To import contacts from a vCard or CSV file on your computer:

  1. Click on Import on the menu above the contact view;
  2. From Import from file, click on Browse and find the file;
  3. Select the contact group to add the new contacts to;
  4. Click Import.

Export contacts

To export all contacts:

  1. Click on Export on the menu above the contact view;
  2. Save the vCard file to your computer.

To export only some of the contacts:

  1. Select the contacts by clicking Select > Selection above the list of contacts and ticking the boxes for the contacts you want to import.
    Alternatively, hold down the Shift or Ctrl key and clicking on the contacts you want to export;
  2. Click on the small arrow next to Export on the menu above the contact view;
  3. Select Export selected;
  4. Save the vCard file to your computer.

Share contacts

To share a contact via email:

  1. Select the contact;
  2. Click on More > Forward vCard on the menu contact view;
  3. Compose the email and send the contact information as an attachment.

To share a contact via a QR code:

  1. Select the contact;
  2. Click on More > QR Code on the menu contact view;
  3. Scan the QR code with a phone.

Add, edit and delete a group of contacts

Add a new contact group

To create a new folder for your contacts:

  1. Click on the 3 dot menu menu button above the list of groups and select Add Group.
  2. Give the new group a name;
  3. Click Save.

Edit contact groups

To rename a group:

  1. Click on the 3 dot menu menu button above the list of groups and select Rename Group.
  2. Change the name;
  3. Click Save.

Delete contact groups

  1. Click on the 3 dot menu menu button above the list of groups and select Delete Group.
  2. Confirm your decision by clicking Delete.

Sync contacts

To synchronize your contacts with other clients using CardDAV:

  1. Make sure the contacts you want to sync are in the “Vivaldi.net (username’s addressbook)” group.
  2. Follow the client’s instructions for adding a new account;
  3. Use the full Vivaldi email address, [email protected], as the username;
  4. When asked for the CardDAV URL add the following:
    https://calendar.vivaldi.net/addressbooks
    or if the link above doesn’t work, please try with the full path to its folder which is
    https://calendar.vivaldi.net/addressbooks/[email protected]/default
    Make sure to substitute USERNAME in the URL above with your account’s username.

Contacts settings

You can customize the calendar in Settings > Preferences > Contacts. There you can change settings like:

  • The default address book,
  • Sorting,
  • Number of contacts per page,
  • and more.

Remember to save any changes you make.

Calendar

Vivaldi’s webmail service contains a full fledged solution to display your events and synchronize your calendar.

To view your Vivaldi calendar:

  1. Log in to your Vivaldi account on webmail.vivaldi.net;
  2. On the left side of the window, click Calendar on the menu.

When you log in with an existing account for the first time since CalDAV support was implemented, it will ask you to import your calendars to CalDAV so you can synchronize them with your phone and other calendar clients. Click Import to view your existing events and make them available for syncing.

In case you clicked Don’t Import, but have changed your mind and want to import the events:

  1. Go to Settings > Preferences > Calendar > Import events from older calendar;
  2. Disable the option Don’t ask me again if I want to import old calendar data;
  3. Click Save.
  4. Go back to Calendar, where you’ll be asked whether you want to import events.
  5. Click Import.

Create a new event

To create a new event:

  1. Click on Create on the menu above the calendar or click anywhere in the calendar;
  2. In the event editor, add a summary (i.e. a title) and a start and end time. Additionally, you can add a description, reminders, participants, attachments and much more.

Save emails as calendar events

Emails can be saved to the calendar as events from More > Save as event.
Save as event menu option

Events shared with you via email can be saved to your Calendar by clicking on the small downward arrow next to the attached event file and selecting Save to Calendar.

Edit events

To change some information about an event:

  1. Click on the event and then on Edit in the modal window;
  2. Make the changes;
    If you’re making changes to a recurring event, select whether the changes should affect just the current event, only upcoming events or all events.
  3. Click Save.

Delete events

To delete an event:

  1. Click on the event and then on Delete in the modal window;
  2. Confirm your decision by clicking OK.
    If you’re deleting a recurring event, select whether you want to delete just the current event, only upcoming events or all events.

Share events

Events can be sent to others by opening the event and selecting Send from Options.

Create a new calendar

To create a new calendar:

  1. Click on the 3 dot menu menu button above the list of calendars and select Add Calendar;
  2. Give the new calendar a name, pick a colour and decide whether you want to get event reminders;
  3. Click Save.
Add new calendar option in the menu

Edit calendars

To edit an existing calendar:

  1. Select it in the list of calendars;
  2. Click on the 3 dot menu menu button above the list of calendars and select Edit calendar;
  3. Make the changes;
  4. Click Save.

Delete a calendar

To delete a calendar and all its events:

  1. Select it in the list of calendars;
  2. Click on the 3 dot menu menu button above the list of calendars and select Delete calendar.
  3. Confirm your decision by clicking Delete.

Import & export events

To import events stored as iCalendar (.ics) files on your computer:

  1. Click Import on the menu above the calendar;
  2. From Import from file, click Browse and find the iCalendar file;
  3. Select the destination calendar and time frame;
  4. Click Import.

To export events:

  1. Click Export on the menu above the calendar;
  2. Select which calendar’s events you want to export and the time frame;
  3. Click Export.

Sync your calendars using CalDAV

To add one or all of your calendars to a calendar client or app:

  1. Select the calendar;
  2. Click on the 3 dot menu  menu button above the list of calendars and select Show calendar URL;
  3. Copy the second URL to your calendar client.
    It looks like the link below:
    https://calendar.vivaldi.net/calendars/[email protected]/CALENDAR-NAME/;
    Some calendar clients allow you to synchronize all your calendars in one go using the following link:
    https://calendar.vivaldi.net/calendars/;
  4. Add your username (make sure to include @vivaldi.net at the end), login password and other information that the client requires.

Do this for every calendar you want to sync.

Important

Some clients’ settings are case sensitive. If your username includes uppercase letters and calendar sync doesn’t work, try writing your username identically or only with lowercase letters anywhere it’s mentioned.

Calendar Settings

You can customize the calendar in Settings > Preferences > Calendar. There you can change settings like:

  • Default view (day/week/month/agenda),
  • First weekday,
  • Event colouring,
  • Reminder settings,
  • Categories,
  • and more.

Don’t forget to save any changes you make.

Webmail filters

Filters are a good way to automatically organise your mailbox. In Vivaldi webmail you can create filters, for example, to move incoming emails to a specific folder, to reply with a predefined message or to set a flag for the email.

Creating filters

To create a filter:

  1. Go to Settings > Filters;
  2. Click on Create on the menu above the filter information;
  3. Add a filter name, select the scope, make a rule and decide what sort of action should be executed;
  4. Click Save.

When you’re filtering by email address, make sure to use the full email address ([email protected]) not just the domain (@email.com).

Creating a filter from an email

To create a filter from an email you’ve received:

  1. Open the email;
  2. Click More on the menu above the email and select Create Filter;
  3. Add a name, review the rules and decide what sort of action should be executed;
  4. Click Save.

Creating a new filter set

To add a new filter set or manage existing filter sets,

  1. Go to Settings > Filters;
  2. Click on the 3 dot menu menu button above the list of filters and select Actions > Add filter set;
  3. Give the new filter set a name and decide whether you want:
    1. it to be empty to start with,
    2. to move filters from an existing set there, or
    3. to upload filters from a file.
  4. Click Save.

Managing filters

To disable filters (e.g. an automatic vacation reply):

  1. Go to Settings > Filters;
  2. Select the filter;
  3. Toggle off Filter enabled.

To delete a filter:

  1. Go to Settings > Filters;
  2. Select the filter;
  3. Click Delete on the menu above the filter information.

Shortcuts to websites

To access a website from your Desktop or files folder, you can create a shortcut following the instructions below.

Create a shortcut of an open web page

To create a shortcut to a web page that you already have open:

  1. Make sure the browser window isn’t maximized and your Desktop or File Manager/Finder folder is visible;
  2. Hover the mouse cursor over the Site Info button on the left side of the Address Bar;
  3. Holding down the left mouse button, drag the site link onto Desktop or into the destination folder;
  4. The shortcut is created when you release the mouse button.

Create a shortcut of a link on a web page

To create a shortcut of a link that you see on a web page:

  1. Make sure the browser window isn’t maximized and your Desktop or File Manager/Finder folder is visible;
  2. Hover the mouse cursor over the link;
  3. Holding down the left mouse button, start dragging the link vertically until you see the page title and URL.
    In case you’ve disabled Allow Text Selection in Links in Settings > Webpages, you can start dragging the link in any direction.
    Dragging a link to create a shortcut
    Then continue dragging the link onto Desktop or into the destination folder;
  4. The shortcut is created when you release the mouse button.

Save a web page

To save a web page as an HTML file:

  1. Open the web page you want to save;
  2. Go to the Vivaldi menu button Vivaldi menu > File > Save Page as;
  3. For Save as Type, select “Webpage, HTML Only (*.html;*htm)”;
  4. Click Save.

Delete a shortcut

To delete a shortcut:

  1. Locate it in the saved location, such as your Desktop or File Manager/Finder folder.
  2. Select it and press Delete on the keyboard.
    Alternatively, right-click on the shortcut and select Delete.

Cast to device

With Vivaldi, you can cast the content from the sites you’re browsing to your TV using Chromecast.

Start casting

To start casting:

  1. Make sure your Chromecast is set up and ready to use;
  2. Right-click on the web page or go to Vivaldi menu > File;
  3. Select Cast;
  4. Click on the device you want to cast to.

You can choose between casting:

  • A file – cast audio and video;
  • A tab – cast an open tab in Vivaldi;
  • Desktop – cast your whole computer screen.

Some websites detect a Chromecast connection and display the casting option on the website. Look for the Cast button, for example, on a video player’s menu.

Stop casting

To stop casting:

  1. Right-click on the web page or go to Vivaldi menu > File;
  2. Select Cast;
  3. Click Stop casting.