Mailing Lists

What are Mailing Lists?

Mailing Lists are collections of email addresses that are used to send the same message to multiple recipients. Vivaldi Mail recognizes this kind of messages and automatically groups them together into a Mailing List folder. You can also create your own mailing lists from a sender. 

Important and Other Mailing Lists

The lists you create will be listed in the Important Mailing List folder in the Mail Panel. Automatically generated ones will, by default, be listed in the Other folder. You can move lists between the folders by:

  1. Right-clicking on the mailing list you want to move in the Mail Panel;
  2. Selecting Move into Important/Other.

Create a new Mailing List

To create a mailing list with messages from the same sender:

  • Open one of their messages;
  • Right-click on the message header;
  • Select Treat Sender as a Mailing List.

Alternatively:

  • Right-click on one of their messages in the message list;
  • Select Sender > Treat Sender as a Message List.

A folder with all their messages will be created in the Mail Panel in the Mailing Lists root folder.


Edit a Mailing List

To update the mailing list information:

  1. Go to Settings > Mail > Mailing Lists;
  2. Select the mailing list you want to edit;
  3. Make the changes.

Changes will be saved automatically.

You can edit the Name for automatically generated mailing lists and Name and Sender for manually created ones.


Delete a Mailing List

To delete a mailing list:

Option 1

  1. In the Mail Panel, right-click on the mailing list you want to delete.
  2. Select Remove.

Option 2

  1. Go to Settings > Mail > Mailing Lists;
  2. Select the mailing list you want to delete;
  3. Click on delete button Delete Mailing List below the list;
  4. Click Delete again to confirm the decision.

 

Mail Settings

Vivaldi Mail comes with a multitude of settings to tweak to make the mail client work for you. In this article we’ll go over all the settings you can find in Settings > Mail so that you can make educated decisions when customizing the mail client.

Message Previews

1-3 line previews in the message list can give you a sneak peek into what the message is about before opening it.

To review Mail Preview settings:

  1. Go to Settings > Mail > Mail Settings > Message List Preview.
  2. Select how many lines of preview you want to see. Select None to disable previews.
Vivaldi Mail with previews displayed in the message list.

By default, previews are only displayed in vertical view, but you can disable Only Show Message Preview in Vertical View to display previews in horizontal Mail layout.

To see previews, the messages need to be prefetched, i.e. downloaded from the mail server to your computer. You can toggle Download Messages to Generate Previews on Demand on and off from Settings > Mail > Mail Settings > Message List Preview.


Mail View Layout

To change the mailbox layout:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout;
  2. Select between:
    1. Horizontal
    2. Vertical
    3. Vertical Wide

Alternatively, click on the toggle view Toggle View button in the top right corner of the Mail tab.


Mail List Sorting

Messages in your incoming and outgoing mail folders can be sorted according to a few different categories and despite being able to set the sorting order for each folder separately, it’s good to choose the best default option.

To select the sorting order for the messages you’ve sent:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting > Default order for sent folders.
  2. Choose between sorting:
    • By Recipient
    • By Subject
    • By Date Sent
    • By Date (Threaded)

To select the sorting order for all other folders:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting > Default order for other folders.
  2. Choose between sorting:
    • By Sender
    • By Subject
    • By Date Received
    • By Date (Threaded)

Mail Notifications

Receiving notifications allows you to focus on other things without needing to constantly check the mailbox to see if a new message has arrived. On the other hand, if you receive a lot of emails, it might be best to disable notifications, so you could focus on other tasks.

To enable/disable notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. (Un)tick the box Enabled.

There, you can also toggle notification sounds on and off and decide whether you want to receive notifications for successfully sent messages.


Unseen Messages

In Vivaldi, a message can have 3 states – Unseen, Unread, and Read. If enabled, all new messages will be listed as Unseen. When you open a message it will automatically change from Unseen to Unread. It makes it easy to see which emails you’ve already viewed and which haven’t been opened yet.

To make the Unseen and Unread messages look the same and not show the counter of Unseen messages next to Unread messages in the Mail Panel:

  1. Go to Settings > Mail > Mail Settings > Unseen messages.
  2. Disable Highlight and Count Unseen Messages.

Unread Messages

Marking an email read in Vivaldi Mail is a deliberate choice. If you want messages to be marked read automatically after you’ve opened them:

  1. Go to Settings > Mail > Mail Settings > Unread messages.
  2. Enable Automatically Mark as Read.

Filter View Buttons

Managing your messages is easier, when you can filter unnecessary emails out of view. It’s up to you to decide, whether you prefer to have the filtering options accessible from a drop-down menu, with each option’s name spelled out, or have them at easy reach above the list of messages as icons.

  1. Go to Settings > Mail > Mail Settings > Filter View Buttons.
  2. Select between:
    • Text Menu
    • Icons Only
Mail Settings with Filter View Buttons section highlighted.

Mail Search

Do you want search results to show up as you type or do you prefer to enter the full search term first and only then go to the results? If you favor the second option:

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Enable Start Search Using Enter Key.

Furthermore, are you more likely to search through all your mailboxes and mail folders or in the folder you currently have open? Choose the default accordingly.

To select the Default Search Folder:

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Select between:
    • All Messages
    • Current Folder

Mailto Links

When you see an email address on a web page that looks like a link, you can click on it to open a mail client and start composing an email to that address.

If Vivaldi Mail is your main mail client, you should allow the browser’s built-in mail client to handle Mailto links. If you prefer using an external mail client, you can disable Handle Mailto Links in Vivaldi Mail in Settings > Mail > Mail Settings > Mailto Links, so your client of choice could take over.


Message Counters

You can show unread mail counters on Mail’s Panel button and on the Status Bar button.

You can also decide whether you want to see counters for unread Trash, Spam, Archive, and Draft messages in the Mail Panel.

Adjust the settings in Settings > Mail > Mail Settings > Mail Counters.


Mail Panel

You can read about the Mail Panel and its settings in detail on the Help page here.


Checking Frequency

Vivaldi Mail offers 3 frequencies for checking for new messages.

To choose your preferred frequency:

  1. Go to Settings > Mail > Mail Settings > Check For New Mail.
  2. Choose between:
    • Every Minute
    • Every 15 Minutes
    • Manually

Mail Rendering

Email messages can be displayed either using HTML formatting (when the sender has used it) or in plain text.

To pick your preferred rendering option:

  1. Go to Settings > Mail > Mail Settings > Mail Rendering.
  2. Choose between:
    • Prefer HTML over Text – will display formatted emails in HTML and plain text emails as just text.
    • Text Only – will display all emails in plain text.

In case of a longer email correspondence with multiple replies, you can display each message in a different color by enabling Color Quoted Text in Settings > Mail > Mail Settings > Mail Rendering.


Quick Reply

To learn more about the feature, take a look at the Help page about Quick Reply.


Default Sender

In case you have added multiple email accounts to Vivaldi Mail, you can choose which email address will be used as the default sender. Or you can opt for always using the email address that was used to send the latest message.


Contacts

By default, when you send a message to a new email address, Vivaldi Mail will create a contact with it. If you don’t want that to happen:

  1. Go to Settings > Mail > Mail Settings > Contacts.
  2. Disable Generate contacts for message recipients.

Composer Colours

In Settings > Mail > Mail Settings > Composer Colours, you can decide, whether the background of the message writing area in the message composer is white and the text black or use your Theme colours.

Deleting Duplicate Messages

In Vivaldi Mail, duplicate emails are the ones that have identical headers. In Settings > Mail > Mail Settings you can decide, how to handle such messages. The following options are available:

Delete duplicates:

  • Ask;
  • From All Folders on Current Account;
  • From All Accounts and Folders.

Permanently delete duplicates:

  • Ask;
  • From the Current Folder Only;
  • From All Folders on Current Account;
  • From All Accounts and Folders.

Message threads

You can view all messages in a list or you can group linked emails into threads.

To toggle threading on and off for all mail, click on the Message thread Show/Hide Message Threads button in the top right corner of the Mail tab.

To view all messages in a single thread:

  • Right-click on one of the messages in the thread and select Thread > Show Message Thread.
  • Select one of the messages in the thread and press the single key shortcut T.

External content in emails

To protect your privacy, Vivaldi does not download external content by default. If a message contains external content, such as images, a notification “This message was prevented from loading external content” will be displayed between the message header and message body with an option to load the external content. If you trust the sender, you can also enable always loading external content from that sender.

You can also enable displaying external content per contact in the Contacts Panel:

  1. Right-click on a contact and select Edit;
  2. Tick the box for Always allow external content in emails.

Disable Vivaldi Mail

In case you’re not planning to use neither Vivaldi Mail, Calendar nor Feeds, you can disable the features from Settings > General > Productivity Features > untick “Enable Mail, Calendar and Feeds”.

Send messages

Compose a new message

To write a new message:

  1. Open the Mail Panel;
  2. Click on Compose message button Compose on the Mail Panel toolbar;
  3. Fill in the sender, recipient and subject info in the header section;
  4. Write the message.

Alternatively, you can use the following shortcuts (they only work in the Mail tab):

  • Type “Compose New Message” in Quick Commands.
  • Use the single key Keyboard Shortcut N.

To send a message to a saved contact:

  • In the Contacts Panel, right-click on a name/email on the list of contacts > select Compose Mail;
  • On a contact’s profile, in the Contacts Panel, click on the envelope in front of their email address.

Header

  • From – Choose the account you want to send the email as. You can change the default sender in Settings > Mail > Mail Settings > Default Sender in New Messages.
  • To – The default recipient field. Add recipients, who the email is for and from whom you’re expecting a reply or action.
  • CC (Carbon Copy) – Add recipients, who don’t necessarily need to reply, but who should be kept informed about the matter in the message.
  • BCC (Blind Carbon Copy) – Similar to CC, but other recipients won’t see that contacts listed in the BCC field received the message.
  • Subject – the title of the email.

Body

For writing the content of your message, Vivaldi Mail’s composer includes an HTML editor, that allows you to add simple formatting to your text. If you don’t add any formatting to your message, the message will be sent in a Plain Text format.

Add an attachment

To attach files to the message:

  1. Click on attachment Add Attachment on the message toolbar above the composer;
  2. Browse and select the file(s) in File Manager/Finder;
  3. Click Open.

You can see the attached files below the Subject field.

To add images to the body of the message:

  1. Click Insert image on the HTML editor toolbar;
  2. Browse and select the image file in File Manager/Finder;
  3. Click Open.

Signature

All accounts you add to Vivaldi Mail, will get Vivaldi’s default signature. To edit that:

  1. Go to Settings > Mail > Mail accounts;
  2. Select the account you want to update the signature for;
  3. Add your signature.

Changes will be saved automatically.

Composer colours

In Settings > Mail > Mail Settings > Composer colours you can decide whether the composer will:

  • Have black text on a white background;
  • Inherit Theme Colours.

Send message

When you’ve finished writing your message you have a few options:

  • Send immediately – click on send Send on the message toolbar above the message composer;
  • Queue the message in the Outbox – use the option if you don’t plan to make any changes to the message, but don’t want to send it just yet;
  • Save as draft – in case you might want to change something later, leave the message as a draft. All messages you start composing will be saved as drafts automatically.

Reply and Forward a message

To reply to a message:

  1. Open the message;
  2. Click on reply Reply or reply all Reply to All on the message toolbar.
    Alternatively, use the Keyboard Shortcut R/Shift+R or type “Reply to message”/”Reply all” in Quick Commands;
  3. Write your message above the quoted section;
  4. Click send Send.

If you change your mind while drafting the reply, you can switch between Reply and Reply All from the menu in front of the recipient(s) field.

To forward a message:

  1. Open the message;
  2. Click on forward Forward on the message toolbar;
  3. If you wish to add something, write your message above the quoted section;
  4. Click send Send.

In addition to email messages, you can also forward feed messages.


Drafts

All messages that you start composing in Vivaldi will be saved automatically as drafts, which you can access either from Mail Panel > All messages > Drafts or from Mail Panel > All Accounts > your mail account > Drafts.

Edit a Draft

To continue writing a draft message:

  1. Open the message in the Drafts folder;
  2. Click on  edit Edit on the message toolbar.
    Alternatively, right-click on the message in the list of drafts and select Edit.

To discard a draft while composing, click on discard Discard Draft on the message toolbar.

To delete a draft at a later point:

  1. Find the message in the drafts folder either under All messages or your mail account’s Drafts folder;
  2. Use one of the following options:
    1. Open the email and click Delete on the message toolbar,
    2. Select the message in the message list, right-click on it and select Delete from the context menu.
    3. Press Delete on your keyboard.

Outbox

In Vivaldi Mail, Outbox is a sub-folder in All Messages, where you can store message drafts that you’ve finished writing, but don’t want to send just yet.

In case, you find something that needs changing, you can edit the queued message the same way as you’d edit a draft.

Queue by default

You can make queuing the message the default action, when clicking the Send button in the message composer. To do that:

  1. Start composing an email;
  2. Click on the arrow next to the send Send button on the message toolbar:
  3. Check the option for Queue;

Then, whenever you click on the send Send button in the future, the message will be moved to the Outbox instead of being sent.

Send messages from the Outbox

To send all messages from all accounts:

  1. Open the Mail Panel;
  2. Click on send Send from All Accounts on the Mail Panel toolbar.

To send all messages from a single account from the Outbox:

  1. Open the Mail Panel;
  2. Click on the arrow next to send Send from All Accounts on the Mail Panel toolbar;
  3. Select the account you want to send the messages from.

To send a single message:

  1. Right-click on it in the message list;
  2. Select send Send.

View and manage messages

View messages

To view your messages:

  1. Open the Mail Panel in one of the following ways:
  2. Click on a folder you want to view.
  3. The message list and message view will open in a new tab.
  4. Single-click on a message to view it.

As you scroll through the long list of messages, you’ll see a button titled “Jump to Latest.” Click on it to return to the most recent emails.

Check for new messages

In Settings > Mail > Mail Settings > Check For New Mail, you can adjust how often the mail client looks for new messages on the server. You can choose between:

  • Every minute,
  • Every 15 minutes, or
  • Manually.

To check for new messages manually in all accounts:

  • Open the Mail Panel and click on reload button Check All Accounts on the Mail Panel toolbar.
  • Alternatively, when you have Mail open in a Tab, click on Check for new messages button Check for mail on the Mail toolbar in the top left corner of the window.

To look for messages in a specific account:

  1. Right-click on the mail account in Mail Panel > All accounts.
  2. Select Check for Mail.

View messages from the same sender

To view all messages to and from the same sender, either:

  • Open a message, right-click on the message header and select Show Messages for Sender.
  • Right-click on a message in the list of messages, select Sender > Show Messages for Sender from the context menu.
  • Use the Keyboard Shortcut E (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Show Messages for Sender” in Quick Commands.
  • Create a Mouse Gesture for the action.

Message view

Depending on your Mail Layout and how you open the message, the message can be opened either on the right of the message list, below it or in a new browser tab.

Message toolbar

On the message toolbar, you’ll find the following options:

  • reply Reply,
  • reply all Reply to All,
  • forwardForward,
  • mark as read Mark Read/Unread,
  • move message Move to Folder,
  • flag message Flag,
  • add label to message Label,
  • mark message as spam Mark message as Spam,
  • Move to Archive (if supported by the email service provider),
  • delete Move to Trash.
  • / Show Messages as Text/HTML

Message header

In the message header you’ll see:

  • The subject of the message.
  • The flag, if you’ve added one.
  • The sender’s name and/or email address.
  • Reply To address, if it’s different from the sender’s email.
  • The recipients’ email addresses (both To and CC).
  • Attachments.
  • Labels.
  • Folder the message is in.
  • Message receival date and time.
  • Notification about external content (if not enabled for sender).
Message header section in Vivaldi Mail

Right-click on the message header section to:

  • Move back and forward in viewed messages.
  • Copy the basic message info (subject, date and time, sender and recipient emails).
  • View the raw message with full message header.
  • Filter all messages from the same sender to a Mailing List folder.
  • Show all messages in the message thread.
  • View all messages from the same sender.
  • Show Raw Message (called source or original in some clients).

Message body

Below the header you’ll find the main content of the message.

Toggle Plain Text and HTML view

Messages can be displayed in two ways, either as Plaint Text or using HTML formatting. Messages sent in Plain Text formatting, will always be displayed text only, but HTML messages can be viewed in Plain Text as well.

To toggle the message view, either:

  • Click on the / Show Messages as Text/HTML button in the top right corner of the window.
  • Go to Settings > Mail > Mail Settings > Mail rendering and choose your preferred view.

Message read status

Unseen

New messages that have never been opened are displayed in bold text using your browser Theme’s highlight color and have a dot in front of them. As soon as you open an Unseen message it will be marked as Unread.

unseen message

Unread

Messages that have been viewed before but have not been read or have not been dealt with. They’re displayed in bold text using your Theme’s foreground color with a dot in front.

Unread message

Read

In Vivaldi Mail, by default, all messages need to be marked read manually.

Read message

To mark a message as read, either:

  • Click on the  Mark Read button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Message as Read.
  • Use the Keyboard shortcut K (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Mark Message as Read” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark a message as read and open the next unread message, either:

  • Click on the arrow next to the Mark Read button in the message toolbar above the message and select Mark Read and Go to Next Unread.
  • Right-click on the message in the message list and select Go to > Mark Message as Read and Go to Next Unread.
  • Use the Keyboard Shortcut G (make sure you’ve enabled Single Key Shortcuts in Settings > Keyboard > Keyboard Shortcuts).
  • Type “Mark Message as Read and Go to Next Unread” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark a message thread as read, either:

  • Select all messages in the thread using Shift or Ctrl/Cmd key and right-click on one of the selected messages. Select Mark as Read.
  • Use the Keyboard shortcut M.
  • Type “Mark Message Thread as Read” in Quick Commands.
  • Create a Mouse Gesture for the action.

To mark all messages in the folder read, either:

  • Right-click on the folder in the Mail Panel and select Mark All as Read.
  • Focus on the message list, use the keyboard shortcut Ctrl+A/Cmd A to select them all, and mark all messages as read using the keyboard shortcut K or select Mark as Read from the right-click context menu.

To mark a message unread, either:

  • Click on the Mark message as unread Mark Unread button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Unread.
  • Use the Keyboard Shortcut Shift+K. To mark the whole message thread unread, press Shift + M.
  • Create a Mouse Gesture for the action.

Mark messages read automatically

To mark a message read automatically a couple of seconds after opening it:

  1. Go to Settings > Mail > Mail Settings > Unread Messages.
  2. Enable Automatically Mark as Read.

Message Previews

1-3 line previews in the message list can give you a sneak peek into what the message is about before opening it.

To review Mail Preview settings:

  1. Go to Settings > Mail > Mail Settings > Message List Preview.
  2. Select how many lines of preview you want to see. Select None to disable previews.
Vivaldi Mail with previews displayed in the message list.

By default, previews are only displayed in vertical view, but you can disable Only Show Message Preview in Vertical View to display previews in horizontal Mail layout.

To see previews, the messages need to be prefetched, i.e. downloaded from the mail server to your computer. You can toggle Download Messages to Generate Previews on Demand on and off from Settings > Mail > Mail Settings > Message List Preview.


Sort messages

To sort messages in a Vertical layout:

  1. Click on the sort menu above the list of messages
  2. Select the criteria for sorting

Messages can be sorted by:

  • Message Sender
  • Subject
  • Received Date
  • Received Date, but related messages are displayed in threads

Messages can be sorted both in ascending and descending order. To switch the order, click on the arrow in the top right corner of the messages list, next to the sorting menu.

Default Mail List Sorting

To change the default sorting order:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting.
  2. Select your preferred option:
    • Sort by Sender
    • Sort by Subject
    • Sort by Date Received
    • Sort by Date (Threaded)

Display messages with View Filters

It’s possible to toggle the visibility of certain messages in each folder using the view toggle buttons on the right side of the search field. The filtering options include:

  •  Show Read
  • Folder Show messages from Custom IMAP folders
  • Mailing list Show Mailing Lists
  • Show Feeds
  •  Show Junk
  •  Show Deleted Items
  • Show Archived

There are two ways to display View Filters, either as a drop-down menu or as buttons. You can make your choice in Settings > Mail > Mail Settings > Filter View Buttons.

Available options vary depending on the folder type. If the button is in your Theme‘s highlight color the filter has been enabled, if not, it’s disabled.


Search messages

Use the search field above the message list to find emails from certain senders or with particular content. To make the search more precise, you can use “AND”, “OR” and “NOT” operators (make sure to type them in capital letters). You can also specify from:, to:, cc:, body: and subject:.

A few examples:

  • United States (messages having both words).
  • United NOT States (messages have the first word but not the second).
  • United OR States (messages having either word).
  • nite OR ates (emphasizing that substring search also works).
  • to:“[email protected]” NOT cc:“[email protected]”.
  • subject:Vivaldi OR body:browser.

By default search results will be shown from the folder you have open, but you can show results from all folders, by selecting All in the message list search details below the search field.

Search bar in Vivaldi Mail

To save the search and its results as a Filter, click Save on the right side of message list search details.


Move messages

To move a message from one folder to another:

Option 1

  1. Open the message.
  2. Click on move message Move to Folder on the message toolbar.
  3. Hover over Move from account email/current folder.
  4. Select the destination folder.

Option 2

  1. Right-click on the message in the message list.
  2. Hover over Move and Move from account email/current folder.
  3. Select the destination folder.

Option 3

  1. Click and drag a message from the message list to a folder in the Main Panel.
  2. Release the mouse button to complete the move.
    You can also drop the message on Flags and Labels to add the element or to, for example, Unread to change the message’s state.

Add and remove folders

To add a new IMAP folder on the server:

  1. Open the Mail Panel.
  2. In All Accounts section, right-click on the account you want to add the folder for.
  3. Select Create Folder from the context menu.
  4. Give the new folder a name.
  5. Click Create Folder.

Alternatively, create the new folder in the web interface of the account or in other clients where you’ve set the account up.

To delete a folder:

  1. Open the Mail Panel.
  2. Move messages you want to keep to other folders.
  3. Right-click on the folder you want to remove.
  4. Select Delete Folder from the context menu.

Deleting a folder will also delete all messages in the folder.


Print or save a message

To Print or save the message as a PDF file, use one of the following options to open the print preview and settings:

  • Right-click in the message body section and select Print.
  • Go to Vivaldi menu > File > Print.
  • Use the keyboard shortcut Ctrl+P / Cmd P.

In Print Preview, select Save as PDF for the Destination to save the message as a PDF file.


Delete messages

Option 1:

  1. Open the message.
  2. Click on delete Delete on the message toolbar.

Option 2:

  1. Right-click on the message in the message list.
  2. Select Delete.

Option 3:

  1. Select the message.
  2. Press Delete on your keyboard.

To delete multiple messages:

  1. Select the messages using the Shift or Ctrl/Cmd key.
  2. Click on delete Delete on the message toolbar or right-click on one of the highlighted messages and select Delete.

Archive messages

Some email service providers, such as Gmail and Microsoft, allow archiving messages as a way to keep your inbox clean and organized.

To archive an email:

  1. Open the message.
  2. Click on Move to Archive on the message toolbar.

Alternatively:

  1. Right-click on the message in the message list.
  2. Select Move Message to Archive.

Archived messages can be seen in the account’s and All Messages’ Archive folders.

If the archiving options are not available or are inactive, then the email service provider doesn’t support this feature.


Spam messages

To mark a message as Spam:

  1. Open the message.
  2. Click on mark message as spam Mark Message as Spam on the message toolbar.

Alternatively:

  1. Right-click on the message in the message list.
  2. Select Mark Message as Spam.

Contacts

Contacts Panel

Everyone, who you’ve sent a message to or you’ve received a message from, will be added to your contacts.

To access your contacts:

In Contacts Panel you can:

  • Search existing contacts;
  • Add new contacts;
  • Delete contacts;
  • Edit contact information;
  • View all correspondence between you and the contact;
  • Send a message to a contact or contacts.

Add a new contact

To add a new contact:

  1. Open the Contacts Panel;
  2. Click on Add button New Contact on the Contacts Panel toolbar;
  3. Fill in the contact information.

The new contact will be added automatically.


Edit a contact

To edit contact’s information:

  1. Open the Contacts Panel;
  2. Select a contact you want to edit and click on the available info in the contact information section at the bottom of the Panel.
    Alternatively, right-click on a contact and select Edit;
  3. Update the information.

Changes will be saved automatically.


Delete a contact

To delete a contact:

  1. Open the Contacts Panel;
  2. Select a contact you want to delete;
  3. Choose one of the following options:
    1. Click  Delete on the Contacts Panel toolbar;
    2. Right-click on the contact and select Delete from the context menu;
    3. Press Delete on your keyboard.

To delete multiple contacts, select them using either the Shift or Ctrl/Cmd key and use one of the options listed above.


View all messages

One of the default Contact Panel actions is viewing all messages you’ve received or sent to the contact.

To view these messages:

  • (Double-)click on a contact to open a new Tab with all the messages (if it’s your default contact action in Settings > Panels > Contacts Panel);
  • Select a contact and press Enter (if viewing messages is your default action)
  • Right-click on the contact and select View All Messages from the context menu.

Other ways to view messages from or to and from sender:

  • Right-click on one of the messages in the message list in Mail, select Sender > Show messages from sender;
  • Open a message and use the keyboard shortcut E (enable single key shortcuts for Mail in Settings > Keyboard > Keyboard Shortcuts).
  • Open a message, right-click anywhere on the header and select Show messages from sender.
  • Open a message, hover over sender’s or recipient’s name/email, click on the small arrow and select See messages to and from sender.

Compose a new message

The other default contact action is opening the mail composer to send the contact a new message.

To start composing a new email to chosen contact:

  • (Double-)click on the contact to open the composer (if it’s your default contact action in Settings > Panels > Contacts Panel);
  • Select the contact and click on Compose message button Compose mail to contact on the Contacts Panel toolbar;
  • Right-click on the contact and select Compose Mail from the context menu;
  • Select the contact and click on the envelope icon in front of their email address in the contact info section.

To start composing a new message to multiple contacts:

  1. Select the contacts you want to add as recipients by holding down the Shift or Ctrl/Cmd key;
  2. Click on Compose message button Compose mail to contact on the Contact Panel toolbar.
    Alternatively, right-click on one of the chosen contacts and select Compose Mail.

When you open the mail composer from Mail, you’ll get contact recommendations as soon as you start typing in To, CC and BCC fields.


Contacts Panel settings

Default contact action

In Settings > Panel > Contacts Panel, you can choose whether clicking on a contact should:

  • open the list of messages you’ve sent each other, or
  • open the mail composer to send the contact a message.

In Contacts Panel settings you can also choose whether your preferred action should take place after a single or double-click. You can access the other option from the right-click context menu.

Sorting contacts

You can sort contacts by name. To change the sorting order, click on the sorting menu title between the Contacts Panel toolbar and the list of contacts to switch between ascending and descending ordering.

Contacts Panel width

By default changing the side panel width for one Panel will change it for all other Panels. To give Contacts Panel a separate width:

  1. Right-click on the Contacts Panel button;
  2. Select Separate Width;
  3. From the outer edge of the Panel, drag the Panel to desired width.

Contact Info section

At the bottom of the Contacts Panel, you see information about the contact you’ve selected.

To resize the section, place your mouse-cursor at the top edge of the section and drag in preferred direction to either increase or decrease the size.

To hide the information section altogether, either drag the edge all the way down or double-click on the edge. Drag, double-click or start editing a contact to to display the section again.

 

Add and manage calendars

Add calendars

To create a calendar for the local or online account:

  1. Go to Settings > Calendar > Calendars.
  2. Click on  Add Calendar below the list of calendars.
  3. Pick for which account you want to create the calendar for.
  4. Give the calendar a name and pick a color.
  5. Click Create Calendar.
Creating a new calendar in Calendar settings

To create a calendar for online accounts, you can also create the calendar on the calendar service provider’s servers, i.e. in their web interface.


Edit calendars

To edit a calendar:

  1. Go to Settings > Calendar > Calendars.
  2. Select a calendar you want to update.
  3. Make the changes.
  4. Click Save.

You can change:

  • Calendar name for local calendars,
  • Calendar color,
  • Toggle calendar’s visibility in Calendar View,
  • Toggle syncing online calendars on and off.

Export calendars

You can export both local and online calendars as ICS files.

To export a calendar:

  1. Go to Settings > Calendar > Calendars.
  2. Select the calendar you want to export.
  3. Click on Export Calendar.
  4. Select a folder in your File manager/Finder to save the file to.
  5. Click Save.
Exporting a calendar in Calendar Settings

Delete calendars

To delete a calendar:

  1. Go to Settings > Calendar > Calendars.
  2. Select the calendar you want to delete.
  3. Click on Delete calendar below the list of calendars.
  4. Click Delete on the confirmation dialog.

Vivaldia game

Vivaldia is an arcade-style runner game by Porcelain Fortress integrated into Vivaldi. The game is available for both online and offline playing on desktop and Android.

Screenshot of the game's start screen

Playing the game

To play Vivaldia on desktop:

  • Click on the floating Vivaldia button in the bottom right corner of the Start Page (Speed Dial);
  • Type vivaldi://game in the Address Field;
  • Click on the Toolbar game button Vivaldia the game button on one of the toolbars (view instructions for adding the button below).

To start the game either press Space on your keyboard or click on the page.

To move, jump and duck, use either W A S D or keys on your keyboard. To shoot press N, M or both at the same time. The game also supports using gamepads for playing.

To restart the game after you either finished or ran out of lives, press Space or click on the page.


Settings

Full screen

To play in full screen mode, use the F11 key or click on the full screen button full screen button in the top left corner. Press either the F11 or Esc keys or click on the same button to exit full screen.

Audio

You can mute the music and game play sound effects from the top right corner. Alternatively, you can mute the whole tab.

Game button

You can move the hovering game start button from the Speed Dial to one of the toolbars. To do that, hold down the Ctrl / key and drag the button either to the Status Bar or left side of the Address Bar.

To hide the Game button from the Speed Dial, either:

  • Right click on the button and click Show Game on Speed Dial.
  • Go to Settings > Start Page > Vivaldia, the Vivaldi Game and disable Show Game on Speed Dial.

Share your score

When the game ends, below the restart button is a camera icon. Click on it to capture a screenshot of your end score.  Share the score with our community on the Forum or challenge your friends on social media.

Screenshot of the game's end screen.

Vivaldia game

Vivaldia is an arcade-style runner game by Porcelain Fortress integrated into Vivaldi. The game is available for both online and offline playing on desktop and Android.

Vivaldia game on mobile

Playing the game

To play Vivaldia on mobile, either:

  • Go to Vivaldi menu button Vivaldi menu > Start Vivaldia game;
  • Type vivaldi://game in the Address Field;

To start the game, turn your phone to landscape mode and tap on Click to play and then Start.

There are two game control layouts to choose from (see below). The game also supports using gamepads for playing.

Game controls option 1
Game controls option 2

To restart the game after you either finished or ran out of lives tap on the page to start again.


Settings

Full screen

To play in full screen mode, tap on the full screen button full screen button in the top left corner. Tap on the same button to exit full screen.

Audio

You can mute the music and game play sound effects from the top right corner.


Share your score

When the game ends, take a screenshot of your score with Vivaldi’s Page Capture feature or your phone’s screenshot tool and share it with our community on the Forum or challenge your friends on social media.

Reading List on iOS

Reading List allows you to add web pages to a list to keep for later. It prevents endless tabs from accumulating on your Tab Bar/Tab Switcher and Bookmarks from being filled with entries you only need once.

Though there are similar services out there, Vivaldi’s Reading List doesn’t require an external app nor do you need to sign up for an account. Also, you can keep your lists in sync on all Vivaldis on all your devices.


Add pages to the Reading List

To add an open web page to the Reading List.

Option 1

  1. Open the  Vivaldi menu.
  2. Select Add Page to….
  3. Tap on Reading List.

Option 2

To add a link on a page to the Reading List:

  1. Long press on the link to open the context menu.
  2. Select Add to Reading List.

View your Reading List

To open the reading list, either:

  • Open the  Vivaldi menu and select Reading List.
  • Open Panels and switch to the Reading List Panel.

To open an article from the Reading List:

  1. Open the Reading List.
  2. Select an article you’d like to read.
  3. Tap on the entry to open the article in the active tab.

Opened articles will be marked as read automatically and moved to the Pages That You’ve Read section.

To open an article from the Reading List in a New Tab or a Private Tab:

  1. Open the Reading List.
  2. Long press on the article you’d like to read.
  3. Select Open in New Tab or Open in Private from the context menu.

Manage articles on the Reading List

Mark articles as read

To mark an article read without opening it:

  1. Open the Reading List.
  2. In the Unread Articles section, long press on the article to open the context menu.
  3. Select Mark as read.

Do the same in the Pages That You’ve Read section, to mark articles unread.

To mark multiple articles as (un)read:

  1. Open the Reading List.
  2. Tap on Edit in the bottom right corner.
  3. Tap on the list entries you want to change read status for.
  4. Tap on Mark….
  5. Select either Mark Read or Mark Unread.

Remove articles from the Reading List

You can remove both unread and read articles from the Reading List. To do that:

  1. Open the Reading List.
  2. Long press on the article to open the context menu.
  3. Select Delete.

To remove multiple articles at once:

  1. Open the Reading List.
  2. Tap on Edit in the bottom right corner.
  3. Tap on the list entries you want to remove.
  4. Tap on Delete in the bottom left corner.

Sync your Reading List

Saved pages in your Reading List can be synced with Vivaldi on your other devices.

To sync your reading list:

  1. Go to the  Vivaldi menu > Settings > Sync.
  2. Log in to your Vivaldi account.
  3. Sync either all data or make sure Reading List is enabled, when syncing only selected data.

Lists from different devices will be merged when synced.

Tabs on iOS

Managing all your tabs in the mobile version of Vivaldi is as easy and efficient as on the desktop.

Tab Switcher

To view your Tabs in the Tab Switcher tap on the  Tab Switcher button in the bottom right corner. The number in the Tab Switcher button indicates how many Tabs you have open.

Slide right/left to view Private Tabs, Synced Tabs, and Recently Closed Tabs.

The active tab will be displayed with a border around the tab thumbnail. Tap on a thumbnail to switch to the selected tab.

Tab Switcher in Vivaldi on iOS.

Tab Bar

Vivaldi on iOS comes with a Tab Bar known from the desktop browser. To enable/disable the Tab Bar:

  1. Go to the Vivaldi menu button Vivaldi menu > Settings > Tabs < Tab Style.
  2. Tap on Show Tab Bar.

Open Tabs

Option 1

  1. Open the Vivaldi menu button Vivaldi menu on the right side of the Address Bar.
  2. Select New Tab.

Option 2

  1. Open the Tab Switcher.
  2. Tap on the button at the bottom of the screen.

Option 3

  1. While viewing a web page or the Speed Dial, long-press on the Tab Switcher button until a context menu opens.
  2. Select New tab or Open in Private.

Option 4

On the Tab Bar, tap on the  New Tab button on the right side.

Option 5

When Vivaldi isn’t open:

  1. Long press on the app button on your home screen or app launcher until a context menu opens.
  2. Select New Search or Private Search.

Open in a new tab

To open a link on a website, a bookmark / Speed Dial, a Reading List item, or a History entry in a new tab:

  1. Long-press on it.
  2. From the context menu select:
    • Open in New tab,
    • Open in New Background Tab, or
    • Open in Private.
Bookmark context menu highlighting the option to open it in a new background tab in Vivaldi on iOS.

Reload Tabs

To reload the web page you have open in the active tab use one of the following options:

  • Tap on the Reload button on the Address Bar.
  • Scroll to the top and drag the page down. When you see the reload icon, release your finger to reload the page.
  • Open the Vivaldi menu and select Reload.
  • Tap on the Address Bar and tap Go on the keyboard.

Switch Tabs

Option 1

Swipe left or right, while your finger is placed either on the Address Bar or bottom toolbar to go to the next or previous tab.

Option 2

  1. Open the Tab Switcher.
  2. Tap on the tab thumbnail you want to open.

Option 3

In case you have enabled the Tab Bar from Vivaldi menu button Vivaldi menu > Settings > Tabs > Tab Style, switch tabs by tapping on the tab on the Tab Bar.


Pin Tabs

You can keep the most important tabs within easy reach in the Tab Switcher by pinning them.

To pin a tab:

  1. Open the Tab Switcher.
  2. Long-press on the tab’s thumbnail.
  3. Select Pin tab.

Pinned tabs will appear near the bottom of the screen in the Tab Switcher and they’ll be the first tabs from the left on the Tab Bar.


Close Tabs

Option 1

On the Tab Bar, tap on the  Close button on the tab you’d like to close.

To display the  Close button also for background tabs:

  1. Go to Settings > Tabs > Tab Style.
  2. Enable Show X Button for Background Tabs.

Option 2

  1. Open the Tab Switcher.
  2. Tap on the  Close button in the top right corner of the Tab thumbnail you’d like to close.

Option 3

  1. While viewing a web page or the Speed Dial, long-press on the Tab Switcher button until a context menu opens.
  2. Select Close tab.

Close all Tabs

  1. Open the Tab Switcher.
  2. Tap on Edit in the bottom left corner.
  3. Select Close All Tabs.

After the last tab has been closed, you have a choice to open a new Start Page tab or keep the Tab Switcher empty. To toggle the setting:

  1. Go to Settings > Tabs > Tab Behavior.
  2. Toggle Open New Tab on Closing Last Tab on or off.

Inactive Tabs

If you tend to open more and more new tabs, but hardly ever close any of them, then eventually you’ll end up with so many tabs that closing them one by one will take a while. Plus, having a large number of tabs open may start affecting performance and battery life.

In Vivaldi on iOS, inactive tabs will be moved to their section in the Tab Switcher. There you can review the tabs – either keep them around, close them one by one, or close them all at once.

By default, a tab will be set to inactive if you haven’t used it in the last 21 days, but you can select the interval for when a tab should be moved to the Inactive Tabs folder.

To change how soon a tab is considered inactive:

  1. Go to Settings > Tabs > Inactive Tabs.
  2. Select after how many days tabs should moved to the Inactive Tabs folder:
    • Never Move,
    • After 7 Days,
    • After 14 Days,
    • After 21 Days.
Vivaldi on iOS showing Inactive Tabs settings.

Recently Closed Tabs

To open a recently closed tab in the active tab:

  1. Open the  Vivaldi menu and select “Recent tabs”.
  2. Tap on the link you want to reopen.

To open a recently closed tab in a new tab:

  1. Open the Tab Switcher.
  2. Navigate to the  Closed Tabs tab.
  3. Tap on the link you want to reopen.

Reorder Tabs

To change the order of your open Tabs in the Tab Switcher:

  1. Long press on a tab you want to move.
  2. Drag and drop the tab to its new location.

On the Tab Bar, long-press on the tab and drag the tab left or right.


Sync Tabs

The third tab in the Tab Switcher – Remote Sessions – will list all the tabs you have open on your other devices that you’ve Synced with the same Vivaldi account.

When you open a tab from Synced Tabs, it will be opened locally and listed with your other Tabs.

To learn more about syncing Remote Sessions, have a look at our help pages about Sync on Mobile and Sync on Desktop.


Private Tabs

When you browse using a Private Tab, Vivaldi will minimize what is stored locally on your phone so that very few traces are left of what you were browsing once you close all private browsing tabs.

Open private tabs

Option 1

  • Open the Vivaldi menu button Vivaldi menu on the right side of the Address Bar.
  • Select New Private Tab.

Option 2

  • Open the Tab Switcher.
  • Slide to Private Tabs.
  • Tap on the + button in the middle of the bottom toolbar.

Option 3

  • While viewing a web page or the Speed Dial, long-press on the Tab Switcher button until a context menu opens.
  • Select Open in Private.

Close Private Tabs

  1. Open the Tab Switcher.
  2. Tap on the Close button in the top right corner of the Tab thumbnail.

On the Tab Bar, tap on the  Close button on the tab you’d like to close.

Close all Private Tabs

Option 1

  1. Open the Tab Switcher.
  2. Slide to Private Tabs.
  3. Tap on Edit in the bottom left corner.
  4. Select Close All Tabs.